Senior Experiential Coordinator
Senior Experiential Coordinator
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$ 80000 - 105000
1 Vacancy
Job Description
At Vast our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations allowing longterm stays in space without the adverse effects of zerogravity. Our initial crewed space habitat will be Haven1 scheduled to be the worlds first commercial space station when it launches into low earth orbit in May 2026. Our team is allin committed to executing our mission safely and on you want to work with the most talented people on Earth furthering space exploration for humanity come join us.
Vast is looking for an organized handsonSenior Experiential Coordinatorreporting to the Director of Marketing Operations to manage the daily operations and logistics of our fullscale Haven1 Experiencea 1:1 industrial design model of our inaugural space station thats housed on a 25foot trailer and featured at key events around the world. This role will oversee the activation when stationed at our headquarters in Long Beach CA and coordinate transportation setup and maintenance for offsite deployments in partnership with external vendors.
Beyond this centerpiece activation the coordinator will also support a range of oncampus experiential marketing initiatives including a bespoke photo booth VR installations and other interactive brand experiences. This is an exciting opportunity to blend logistics creativity and technical oversight in a highly visible and innovative marketing function.
This will be a fulltimeexempt position located in our Long Beach location.
Key Responsibilities
- Manage the daytoday operations of the fullscale Haven1 Experience ensuring it is guestready clean and functioning at all times
- Coordinate logistics for transporting the activation to domestic and international events including freight scheduling and onsite setup/breakdown
- Act as primary liaison with external vendors responsible for the structures maintenance upgrades and repair work
- Maintain detailed schedules documentation and inventory related to the activations deployment staffing and technical requirements
- Oversee onsite operation during events including setup troubleshooting and guest flow management
- Manage smaller oncampus experiential activations such as VR stations custom photo booths and other branded installations
- Ensure all experiences align with company branding safety standards and operational excellence
- Track and report on usage metrics feedback and performance of all activations to inform improvements and future planning
- Partner with crossfunctional teams (marketing facilities shipping & receiving security IT and more) to ensure seamless execution and innovation across all activations
Minimum Qualifications
- 24 years of experience in event coordination experiential marketing operations or a related field
- Strong organizational and logistical skills with a proven ability to manage multiple priorities and meet deadlines
- Handson experience coordinating physical assets installations or technical equipment in a customerfacing environment
- Comfortable working with vendors contractors and crossfunctional internal teams
- Excellent communication and problemsolving skills with the ability to adapt in fastpaced dynamic settings
- Ability and willingness to travel and work occasional nights or weekends to support events and offsite activations
Preferred Skills & Experience
- Bachelors Degree or relevant experience in event management experiential marketing or logistics
- Familiarity with aerospace tech or startup environments
- Proficiency in tools such as project management software (e.g. Asana Trello) CAD layouts or event asset tracking systems
- Experience working on largescale or highprofile events
- Strong problemsolving skills and the ability to adapt to fastpaced environments
- A creative customerfirst mindset with a passion for immersive brand experiences and handson execution
- Passion for Vasts mission and enthusiasm for contributing to space exploration
Additional Requirements
- Willingness to travel as needed to support event execution
- Ability to work onsite at Vasts Long Beach location to collaborate closely with the team
- Ability to lift up to 50 lbs and support physical setup/teardown of activation elements including working outdoors in varying conditions
If you thrive in a fastpaced environment enjoy meticulous event planning and want to contribute to the future of humanity in space wed love to hear from you.
Salary Range: California
$80000 $105000 USD
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls and therefore must either be a U.S. person as defined by 22 C.F.R. 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens U.S. nationals lawful permanent residents (green card holders) and asylees and refugees with such status granted not pending.EQUAL OPPORTUNITY
Required Experience:
Senior IC
Employment Type
Full Time
