Business Manager - City Court
Business Manager - City Court
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Job Description
ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY
BUSINESS MANAGER
CITY COURT
Hiring Range: $26.26 to $32.82
FLSA Status: NonExempt
Pay Grade: 110
Full Pay Range: $26.26 to $39.38
Deadline to Apply: 05/17/2022
Major Benefits for FullTime Regular Employees:
- A diverse range of complimentary mental health and wellness services is available including an Employee Assistance Program a free subscription to Calm and health coaching.
- Paid time off up to 20 days in first year of employment
- 10 paid holidays and 1 floating holiday per year
- Free employee only coverage for medical dental vision shortterm disability and life insurance
- Free family coverage for select medical and dental plans
- Pension and longterm disability through Arizona State Retirement System click here for more details
- Supplemental benefits such as deferred compensation plans and additional life insurance
Position Summary:
Provides complex and diversified administrative support compliance and budgetary oversight for the assigned department and departments management while serving as a liaison with other City departments; performs a variety of complex records management scheduling technical and bookkeeping functions; compiles and interprets data; and supervises assigned employees.
Essential Duties:
- Oversees and supervises the work of others; delegates work as appropriate; trains employees; tracks employee performance; and assists with evaluations and discipline situations.
- Assists in the preparation and management of the Department budget.
- Assists in providing support preparing documents and performing other functions unique to assigned department.
- Reviews incident reports for the Department.
- Oversees and reviews contracts to ensure compliance of specifications and spending limits; coordinates contract renewals and extensions.
- Reconciles accounts payable entries through finance accounting system; obtains requisitions for purchase orders; and manages and reconciles credit card statements to ensure accuracy and sufficient documentation.
- Tracks expenditures and use of vendors in compliance with City procurement policies.
- Ensures proper cash handling procedures are in place.
- Initiates accounts receivable invoices for classes for special events for Public Records Requests etc.
- Accepts payments and issues receipts; logs payments; prepares bank deposits; and reconciles bank statements.
- Prepares and edits correspondence communications presentations and other documents; reads and analyzes incoming memos and reports to determine significance; arranges and coordinates meetings; manages schedules/calendars; schedules appointments; schedules meetings; prepares reports and other confidential materials; and arranges travel.
- Oversees compliance of Department with policies and procedures.
- Develops and maintains statistical reports; prepares reports; and drafts standard operating procedures for review.
- Prepares cost estimates requests quotes and conducts research for special projects.
- Pursues grant funds depending on assigned department.
- Supervises scale house operations including coordination with vendors and IT to ensure camera equipment computers and security system are in working order depending on assigned department.
- Assists staff in conducting outreach and public education activities through design of literature and educational materials; conducts tours; and prepares media meeting presentations.
- Conducts various studies and cost/benefit analysis; drafts correspondence and reports; and assists with long range planning policy development and Department enforcement.
- Engages with software used by the Department; trains others in using that software.
- Edits uploads and downloads information to/from Department web pages.
- Facilitates plans and assists with project management.
- Provides business support to other sections/divisions for all levels of purchasing accounting and reporting.
- Processes incoming Public Record Requests for Department.
- Performs various office support duties such as maintaining records and files; opening and distributing mail; answering phones; and retrieving documents and records.
- Provides support for payroll functions for employees.
- Answers employee questions on payroll and policies.
- Maintains Department policies and procedures and performs other duties as assigned.
- Maintains staff and organizational memberships as warranted for assigned area.
- Plans and organizes special Department events as assigned.
- Performs other duties as assigned.
Qualifications:
Education and/or Experience:
Bachelors degree in Accounting Finance Business Administration Public Administration Management or a closely related field; five (5) years of fulltime administrative/management analyst experience in budgeting with some supervisory experience if applicable to assigned area; or any equivalent combination of education experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position in the assigned department.
Licensing Certification and Other Requirements:
Possess a valid Arizona drivers license depending on assigned department.
City Core Beliefs
City of Prescott employees should seek to uphold the Citys core beliefs throughout their daytoday business and with every customer they come in contact with both internal and external. Our core beliefs are: Act with Integrity Work as a Team Have Personal Commitment and Loyalty Solve Problems Take Pride In Excellent Results High Level of Productivity and Being Nice.
Knowledge Skill and Abilities:
- Knowledge of the Citys governmental organization City Code policies and procedures.
- Knowledge of general office procedures methods and equipment.
- Knowledge of training methods and techniques appropriate to the assignment.
- Knowledge of the principles practices and methods of court recordkeeping and case preparation if applicable to assignment
- Knowledge of basic budgeting bookkeeping and accounting methods and techniques.
- Knowledge of principles practices methods materials and equipment used in automated bookkeeping including personal computers word processing spreadsheet and data base applications calculators and adding machines.
- Knowledge of occupational hazards safety precautions and compliance requirements.
- Skill in developing and presenting training and orientation to staff.
- Skill in using a variety of computer software to include word processing database and spreadsheet applications.
- Skill in managing records management.
- Skill in scheduling.
- Skill in bookkeeping.
- Skill in proving customer service.
- Skill in collecting and posting payments and issuing receipts.
- Skill in preparing and reconciling bank deposits.
- Skill in preparing payment checks.
- Skill in operating a variety of office equipment including personal computers telephones calculators computer terminals and typewriters.
- Skill in utilizing public relations techniques in responding to inquiries and complaints.
- Skill in communicating effectively both orally and in writing.
- Ability to maintain accurate records and files.
- Ability to handle multiple projects.
- Ability to prepare reports.
- Ability to supervise evaluate train and motivate any assigned employees.
- Ability to establish and maintain effective working relationships with City departments and employees state/federal/local elected officials department heads assigned staff business and professional groups other agencies and the general public.
Physical Demands and Working Conditions:
- Work is performed in a normal City office environment
- Safely operates a City vehicle and variety of standard office equipment including a computer terminal telephone 10key calculator copier and fax machine requiring continuous and repetitive arm hand and eye movement.
- Safely lifts up to 25 pounds.
- Clearly concisely and effectively communicates both in person and over the telephone.
- Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Successful candidate will receive a postoffer preemployment background screening to include:
- Drug screening
- Motor vehicle records check
- Criminal background screening
- TSA background screening
City of Prescott Contact Information
201 N. Montezuma Street Suite 303
Prescott AZ 86301
Website:
Phone:/ Fax:
When advised reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 493 this position has been identified as Safety Sensitive. The City of Prescott is an Equal Employment Opportunity employer.
Required Experience:
Manager
Employment Type
Full-Time
