Office Manager - Construction
Office Manager - Construction
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1-3years
29 - 29
1 Vacancy
Job Description
- Ideally have Construction / Engineering Admin experience
- Diary management of the directors
- Good knowledge of Excel and Microsoft Office packages
- Strong organisational skills
- Initiative to streamline & monitor processes
- Good understanding of invoicing and purchase order process
- Oral and written communication skill
- Tact discretion and respect for confidentiality
- A pleasant confident telephone manner
- Job role may be lone working at times
- Liaise with clients and suppliers
- Diary management
- Main contact for answering telephone calls efficient handling of queries and messages
- Monitor incoming enquiries inbox open & review tenders pass on and monitor progress
- Logging & processing enquiries managing progress on a CRM database
- Setting up & managing electronic files keeping directories uptodate
- Reviewing editing and sending out quotations
- Receiving job orders and collating information for job folders
- Preparing and editing job completion summaries collating information and photos into reports for clients
- Assistance to Marketing Director for promotional work as required administering contacts database sending out and monitoring responses to electronic mailshots.
- General Administrative support to managers as required
- Maintain social media accounts
- Any other tasks that are related or may reasonably be requested
Requirements
Requirements
Personal qualities and skills required:
Team player
Flexible and able to multitask and prioritise
Good telephone manner able to remain calm under pressure
Ability to work on own initiative
Proactive
Previous experience in a construction environment essential
Benefits
Benefits
You will need to be: Able to plan and prioritise workload. Professional in the presentation of self within the workplace. Understanding of and committed to equality of opportunity. Able to demonstrate track record of organisational improvement. Comfortable working in a target driven environment and willing to step outside comfort zone. Passionate about offering superior services and want to make a difference. A glass half full person, with a sense of humour and a positive outlook. A team player who engages well with others. Strong communicator and influencer. Positive, energetic and hard-working. Flexible and adaptable to change. Able to demonstrate strong skills in Excel, Word, Outlook and to be able to learn other applications. Experienced in working to deadlines, working alone and as part of a team. Experienced in handling data, numbers and reporting in detail. Experienced with HR administration, payroll and bookkeeping. Experienced in administration work in a health care setting.
Education
Office experience
Employment Type
Full Time
