Transcript Coordinator (41-9061)
Transcript Coordinator (41-9061)
Posted on :
06-05-2025
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1 Vacancy
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Job Description
Job Description
- The Appellate Courts of the Alaska Court System (ACS) seeks an organized and selfmotivated individual to join us as Transcript Coordinator (salary range 14).
The Position
You will administer transcript requests statewide and oversee transcript preparation under the direction of the Clerk of the Appellate Courts.
ADMINISTRATION OF TRANSCRIPT REQUESTS- Receive review document and process Opening Notices prepared by the appellate case managers for each new appeal filed in the Court of Appeals and Supreme Court to determine if a transcript is being prepared at public expense;
- Receive review document and process all requests for grand jury transcripts;
- Gather materials necessary for preparation of transcript: audio and log notes; identify potential trouble areas jury selection and sealed or confidential portions that need to be omitted;
- Verify receipt of necessary audio and log notes; contact trial court as needed for missing items;
- Calculate page estimates and prepare transcripts for assignment to contractor or self;
- Send completed transcripts to inhouse print shop for copying and binding;
- Maintain records and prepare regular status reports on all transcripts.
OVERSEE TRANSCRIPT PREPARATION- Assign work to private transcribers or self and monitor due dates;
- Perform quality control by proofreading and checking for formatting;
- Maintain records on all contractors to track adherence to contract and quality timeliness number of extensions and acceptance or rejections rate;
- Apprise contractors of any compliance issues;
- Grant or deny requests for extensions from contractors;
- Accept or reject transcripts prepared by contractors;
- Complete paperwork to ensure payment to contractors upon acceptance of transcripts;
- Advise Fiscal Operations if contractors fail to perform under the contract and make recommendations;
- Proofread all transcripts (grand jury and appellate records) against electronic record to assure ACS quality standards are met.
MAINTENANCE OF QUALITY STANDARDS & OTHER DUTIES- Answer questions from potential transcribers; provide guidance and feedback on solicitations regarding ACS transcription standards;
- Participate in review of Open Solicitation for Transcription Services every 35 years and work directly with the Clerk of the Appellate Court and Procurement Officer to update solicitation as needed;
- Maintain and update the Manual of Transcript Procedures;
- Provide backup coverage for Statewide Records Coordinator;
- Perform other duties and projects as assigned by the Clerk of the Appellate Courts.
Work Hours
Fulltime court employees currently work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a onehour lunch break.
Benefits
The Alaska Court System provides a variety of benefits for eligible employees which are a significant part of the total compensation package. The following are typical benefits available to fulltime employees. Actual benefits received may differ by position type or be prorated for other than full time work.- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employerpaid Basic Life insurance with additional coverage available
- Membership in the Public Employees RetirementSystem (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
See additional information.For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courtsThe Alaska Court System is an EEO employer and proudly promotes diversity. Minimum Qualifications
A high school diploma or General Education Development (GED) certificate AND three years of general office clerical work experience AND the ability to type at least 40 words per minute (net).
Substitution:Satisfactory completion of an appropriate vocational training course of study may be substituted for up to six months of the required work experience.
Additional Required Information
This applies to your application submission.Documents to beAttached to the Application(REQUIRED):- A professional letter of interest completed per the instructions below.
- Postsecondary transcripts if using education to meet minimum qualifications.
If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):- List of at least three (3) professional references with current contact information.
- Last two performance evaluations and/or letters of recommendation.
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
KEYBOARDING CERTIFICATION
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include:and.
In addition keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at (907). The Court System reserves the right to confirm all background information.Contact Information
- Contact Information:Mailing Address: 820 West 4th Avenue Anchorage AK 99501Phone Number: (907)
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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