Facilities Coordinator
Facilities Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Job Title: Facilities Coordinator
How We support the Whole You:
Our benefits are a good reason to come to JLL.
We are committed to hiring the best most talented people in our industry and then empowering them with the resources and support to enhance their health financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.
Benefits to eligible employees include:
Annual Leave
Sick Leave
Staff referral bonus
On-the-job training
Promotion opportunities
Commercial health insurance
About the role:
Achieve the timely and efficient delivery of Facility Management services to Clients staffs in Clients Sites and support of their business needs in accordance with the Service Levels and Key Performance Indicators set out below.
What this job involves:
To deliver high quality prompt and courteous Facility Management services in support of Clients business needs in a safe working environment.
Front Desk Service
To greet clients handle telephone call book conference room office equipment.
Facility management
Assist to monitor the Office Facilities & Critical Environment
Assist to report and schedule contractors for preventative maintenance to limit the downtime for all critical equipment.
Assist to deal with emergency and arrange ad-hoc repair
To follow established escalation procedures and incident reporting procedures
Office equipment & environment management
Assist FM/FO to ensure all office equipment including photocopiers fax machines paper shedders etc. are in good working order and consumables are replenish timely
Assist FM/FO to ensure a good office environment including arranging office ad-hoc repair monitoring landscaping service and cleaning service
Vendor management
To assist client/FM to bid the contractors.
Assist to evaluate the contractors service performance.
Customer Service / Client Relationships
To arrange office soft service. To purchase office consumption (paper stationery and pantry stuff etc.) and deal with printing materials. To report and submit purchase request for client approval purchase from approved supplier and ensure they are delivery on time with accurate quantity.
To handle confidential document destruction and document archiving.
Coordinate and support Global Souring in related purchasing & services.
Ensured Key Operations Procedures are followed to ensure service standards are maintained.
Assist for the safe keeping confidential document such as bank license and related documents.
Payment/ billing management
Assist to receive and verify the monthly statement. Allocate the expenses and prepare reports to client.
To assist client/FM to do accrual.
To assist update premise pool/general pool allocation key on monthly basis.
Assist FM team to seek ways to constantly reduce costs and improve operational standards
Keep good communication with landlord and have the monthly meeting with landlord.
To assist client / FM to do report work including monthly report and KPI review etc.
Provide necessary support to client for handling administration/HR works.
Any other duties assigned by the client / FM
Sound like you To apply you will have:
University Degree
Over 2 years experience in managing facilities preferred
Strong interpersonal skills
Good command of spoken and written English and Mandarin Chinese
Location: SuZhou
If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
About JLL
Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions. As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility. Thats why were committed to our purpose to shape the future of real estate for a better world. Were using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities.
Our core values of teamwork ethics and excellence are also fundamental to everything we do and were honoured to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where were headed in the future. And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together.
Location:
On-site Suzhou JSJob Tags:
HiringIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
