Administrative Coordinator - Regional Campus - West Allis
Administrative Coordinator - Regional Campus - West Allis
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$ 52466 - 70819
1 Vacancy
Job Description
Description
Milwaukee Area Technical College (MATC) is Wisconsins largest and most diverse technical college offering 170 highquality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a fouryear degree. MATC is transforming lives industry and our community by preparing students today for the careers of tomorrow. Together we are meeting the needs of the community we shared and committed to eliminating equity gaps in higher education for both students and employees. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at.
Under the leadership of the Regional Campus Executive Director the Administrative Coordinator Regional Campusorganizes and oversees the operational activities for Milwaukee Area Technical Colleges(MATC) Regional Campuses.The position functionally supervises trains counsels and assigns work to student workers at the campus. Builds andmaintains partnerships with community leaders agencies school leaders and public officials. Performs work withconsiderable independent judgment creativity and ingenuity to analyze and solve problems. Supervision received isgeneral in nature using established procedures and general objectives. Communication and collaboration is continuous between the division industry partners community and other offices throughout the district.Characteristic Duties and Responsibilities
- Administrative and Student Support Services:Handles a range of administrative duties and general campus support.Addresses student concerns and provides referrals to support services. Facilitates communication between students faculty and staff.
Community Relationship Management:Establishes and maintains excellent working relationships with community leaders current and prospective students parents and various organizations. Engages with the local community to promote programs and recruit prospective students.
Budget Payroll and Record Keeping:Provides budget reports budget transfers. Responsible for ordering supplies books software and other items needed for successful operations. Maintains and coordinates comprehensive office and confidential files; including but not limited to payroll files calendars faculty/staff absences and meeting notes. Responsible for management of personnel requisition and timekeeping submissions.
Operational Support: Prepares correspondence memos minutes reports and other complex technical and/or confidential documents. Oversees the preparation of a variety of other materials to include correspondence documents reports proposals charts or memos from rough draft or recordings. Assists with campus onboarding for faculty and staff. Coordinates new employees set up to include system permission requests office space office phone business cards computer device ID badge keys etc. in collaboration with appropriate Dean or Regional Campus Executive. Functionally supervises student worker assignments and scheduling.
Events Management: Coordinates all facility rentals and events; serves as primary contact for internal and external customers; primary onsite troubleshooter during events. In accordance with college policy/procedure generates contracts billing determines and requests setup needs AV/multimedia needs signage etc. and handles all catering needs. Also works with the Marketing Team to promote events recruits student speakers and conducts student interviews.
Equipment Building Operations and Maintenance:Operates personal computer office equipment and other relevant equipment necessary to complete tasks. Maintains computer and related equipment inventory for the division. May be responsible for monitoring equipment maintenance needs as needed. Responds to staff concerns regarding technical difficulties building issues safety concerns and work with the appropriate departments to facilitate a resolution.
Committee Involvement:Serves on internal campus committees and crossfunctional project teams as necessary.
Collaborative Teamwork: Establishes maintains and enhances positive work relationships with staff faculty and administrators.
Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups trainings workshops seminars committees and professional associations or conferences to promote continuous learning.
Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications
- Required Education & ExperienceAssociates degree in Human Resources Business or related field. Five (5) years experience in an office administrative or support position.Knowledge Skills & Abilities:
Requires a broad knowledge of current business office practices procedures and composition.
Ability to speak publicly effectively and frequently for audiences of varying sizes with all key stakeholders
Ability to establish collaborate and maintain effective work relationships with peers students teachers staff representatives of outside agencies educational institutions and the general public.
Demonstrated knowledge of Generally Accepted Accounting Principles and Governmental Accounting Standards.
Deadline and detailoriented with strong organizational analytical and planning skills.
Knowledge of and proficiency in the use of a personal computer computer applications and software such as Google Workspace Word Excel Electronic Mail etc.Ability to keep complex records to assemble and organize data and prepare reports from such records.
Excellent organizational skills with an ability to prioritize and manage multiple tasks and a variety of demands.Ability to communicate effectively through both oral and written means.
Ability to compose a wide variety of correspondence without specific instructions.
Ability to convey an image of professionalism and dedication in work related activities.
Ability to work with culturally diverse student and employee populations.
Ability to work successfully with minimal supervision and serve as a leadership role to others.
Ability to establish workflows manages multiple projects and meets necessary deadlines.
Supplemental Information
- Supplemental Information:
Hours
This is a fulltime position. Hours are Monday Thursday 9am 6pm & Friday 8am 4:30pm.
SalarySalary is listed to the midpoint of the salary range and is based on the 2024/2025 rates and are determined by years of experience credit and internal salary equity.
Application Materials
Complete ApplicationA complete application entails providing thorough details including personal information educational background and comprehensive work experience. This should include specific job positions held duties performed dates of employment and any relevant licenses or certifications. Additionally candidates may be required to attach copies of licenses or certifications as requested by the employer. Its crucial to ensure all aspects of the application are thoroughly addressed and documented.
EEO/AA
Milwaukee Area Technical College will not discriminate against any employee applicant for employment student or applicant for admission on the basis of race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law.
Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact our office at(Wisconsin Relay System: 711) or email j. Women veterans and minorities are encouraged to apply.
Required Experience:
IC
Employment Type
Full-Time
