Front Desk Administrative Assistant

Due not include a picture with your application/resume.

IC Imagine Public Charter School located in Asheville NC is seeking an experienced and organized Front Desk Administrative Assistant.

The Front Desk Administrative Assistant is the gatekeeper of the front office providing a warm welcoming and inviting atmosphere for students staff parents and visitors. This individual also completes administrative tasks and supports schoolwide administration.

Duties and Responsibilities:

• Greets all incoming students families and guests respectfully and professionally.
• Answers phone calls in a pleasant informed manner for the purpose of providing information and creating a positive image of the school.
• Assists in all aspects of maintaining a professional front office including but not limited to fielding and directing incoming phone calls voicemails and emails to the appropriate staff member in a timely professional manner filing and copying and faxing of sensitive information.
• Understands accepts and abides by the Schools philosophy and mission statement in all his/her school activities.
• Consistently exhibits high standards of professional conduct.
• Arrives punctually prepared for each school day and maintains regular attendance in accordance with the designated schedule.
• Provides for childrens personal needs such as attending to those who are sick or hurt administering medications as prescribed by a physician in accordance with training and authorization.
• Assists students and others with routine problems (small injuries food needs etc.) and will refer nonroutine items to a supervisor.
• Assists with scheduled school arrival and dismissal duties.
• May be assigned tasks specific to Guidance Student Services Curriculum or the general office.
• Receives counts opens unpacks dates stamps records sorts and distributes incoming mail documents books materials and supplies following established procedures.
• Sorts and stamps outgoing correspondence addresses envelopes and packages and prepares printed matter and other material for mailing.
• Enters information or data to personal computer or computer terminal following established procedures. Welcomes substitutes and assists them in getting keys computers and other materials to be ready for the day.
• Effectively perform all other duties as assigned by the Supervisor.

Skills and Abilities:

• Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment
• Able to read comprehend and apply jobrelated written material and make decisions in accordance with applicable school system policies and procedures.
• Knowledge of Student Information Systems preferred
• Possess strong time management skills
• Ability to prioritize workload and multitask in a busy environment
• Effective oral and written communication skills including professional phone etiquette and legible handwriting
• Able to work with courtesy tact and diplomacy in dealing with others and work cooperatively as part of a team.
• Able to establish and maintain satisfactory working relationships with other employees children and the general public.
• Able to honor confidential information.
• Working knowledge of Google Suite: Gmail Sheets Docs Drive

Education and Experience:

• High School Degree
• 2 years of Admin Assistant experience preferred

Physcial Requirements:

• Prolonged periods of standing kneeling squatting reaching and bending
• Prolonged periods of sitting at a desk and working on a computer
• Lifts supplies and materials weighing up to 25 pounds.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees to this job.