Executive Assistant (12 Month Fixed Term Contract)
Executive Assistant (12 Month Fixed Term Contract)
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Job Description
What you get to do in this role:
- Plan and Schedule Meetings: Efficiently plan and schedule meetings prioritisng them against complex challenges across multiple time zones ensuring maximum participation and minimal disruption.
- Coordinate Internal Team Meetings: Organise all internal team meetings team events town halls and business reviews. Ensure that the correct people are included the agenda is prepared and detailed notes are taken and distributed.
- Manage Expenses and Travel: Book all domestic and international travel arrangements in alignment with company policy. Reconcile all travel expenses in a timely manner to maintain accurate financial records.
- Work with CrossFunctional Teams: Collaborate with crossfunctional teams to ensure cohesive and efficient operations within the company.
- Collaborate with Other EAs and Internal Departments: Work closely with other executive assistants and internal departments to anticipate needs and provide proactive support to the VP and leadership team.
- Manage Inbox and Communications: Oversee the VPs inbox and communications to ensure timely and appropriate responses and followups maintaining professional correspondence.
- Prepare Meeting and Event Briefings: Prepare detailed briefings for meetings and events coordinating with relevant stakeholders to ensure all necessary information is included.
- Proactively Resolve Issues: Work proactively and independently to resolve any issues that arise ensuring minimal disruption to the VPs workflow and operations.
Qualifications :
To be successful in this role you have:
- Experience in leveraging or critically thinking about how to integrate AI into work processes decisionmaking or problemsolving. This may include using AIpowered tools automating workflows analyzing AIdriven insights or exploring AIs potential impact on the function or industry.
- 4 years experiencesupporting VPlevel
- Highly organised withexceptionalcommunicationskills andability to manage avariety of high priorityprojectsfrom multiplemanagement andprofessionallevels
- Proactive and have a desire to take onyourown projects
- Professionaldemeanorand softskills
- Positive and personablecando attitude
- Proficient in ZoomMicrosoftOffice suites (WordExcelPowerPoint Outlook) andConcur.
- Experience handlingconfidentialmaterials
Additional Information :
Work Personas
We approach our distributed world of work with flexibility and trust. Work personas (flexible remote or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work. Learn more here.
Equal Opportunity Employer
ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law. In addition all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.
Accommodations
We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process or are unable to use this online application and need an alternative method to apply please contact for assistance.
Export Control Regulations
For positions requiring access to controlled technology subject to export control regulations including the U.S. Export Administration Regulations (EAR) ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.
From Fortune. 2024 Fortune Media IP Limited. All rights reserved. Used under license.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
