Receptionist
Receptionist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.
Join the Greenberg Traurig Team as a Receptionist located in our Miami office.
We are seeking an energetic Receptionist to support our team and serve as a first impression ambassador for visitors and callers. Responsibilities include greeting visitors managing communications scheduling conference rooms and supporting various administrative functions to ensure efficient conference center operations.
This role will be based in our Miami office on an inoffice basis 9:00 am 6:00 pm. Regular inoffice presence is required for daytoday operations as well as for team meetings training opportunities and relationship building. This role reports to the Hospitality Manager.
Position Summary
Theideal Receptionist candidate is detailoriented highly organized and possesses excellent communication skills. You will serve as the first point of contact for clients and guests manage conference room bookings assist with internal events and handle a variety of administrative tasks with professionalism and discretion. If you are a selfstarter with a serviceminded approach we invite you to apply and grow with our team.
Key Responsibilities
Greets and welcomes clients and visitors with poise and professionalism ensuring a positive first impression and directing them appropriately.
Coordinates and reserves visitor offices ensuring accommodations are prepared and tailored to guests needs upon arrival.
Delivers exceptional client service with a commitment to excellence consistently meeting or exceeding firm standards and client expectations.
Demonstrates initiative by identifying and implementing innovative solutions to support the team and enhance administrative efficiency.
Operates independently with minimal supervision showing strong initiative and accountability in daily responsibilities.
Exhibits keen attention to detail and maintains exceptional organizational and time management skills in a dynamic environment.
Answers screens and routes incoming calls with discretion and efficiency ensuring accurate and timely communication.
Manages professional email correspondence with clarity timeliness and a serviceoriented approach.
Ensures the reception area remains orderly polished and aligned with the firms high standards of presentation.
Supports conference center operations by scheduling room bookings and ensuring all logistical needs are met.
Assists with the preparation of administrative reports and support various office projects as needed.
Maintains inventory and replenishes office supplies for the reception and conference areas anticipating needs in advance.
Collaborates on the coordination of firm events and internal activities contributing to a cohesive office culture.
Upholds the highest levels of professionalism and confidentiality in all interactions and responsibilities.
Performs additional clerical and administrative duties as assigned by supervisory personnel.
Qualifications
Skills & Competencies
Excellent communication strong interpersonal and organizational skills.
Ability to handle multiple tasks efficiently.
Friendly and professional demeanor.
Prior experience in an administrative or receptionist role is preferred.
Education & Prior Experience
High school diploma or equivalent. Additional administrative training is a plus.
Technology
Proficient on MS Office (Word Excel Outlook PowerPoint Teams) Canva and SharePoint.
GT is an EEO employer with an inclusive workplace committed to meritbased consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of nondiscrimination on any protected basis.
Employment Type
Full-Time
