Administrative Assistant
Administrative Assistant
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$ 38300 - 55500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Penn State Altoona is seeking an Administrative Assistant. The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors customers or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.
- Plan organize support and coordinate daily office activities and administrative processes within an office or unit
- Greet visitors and provide information; review respond to and direct inquiries
- Provide support for scheduling personal calendars and travel arrangements
- Coordinate meeting logistics including scheduling material preparation and agendas
- Compose review and distribute internal and external communications
- Collect organize research and analyze information and data to prepare reports presentations summaries contracts and proposals
- Create and maintain files and databases
- Monitor and maintain budget process financial transactions track expenditures process budget revisions and assist with budget preparation and projections
- Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
- Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
- Support and coordinate special events; reserve spaces develop itineraries prepare materials coordinate work between teams and serve as point of contact with vendors
- May perform nonroutine and confidential administrative duties and proxy responsibilities as authorized
- May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes
- May interview train and direct the work of other support staff students and wage payroll personnel
Requirements:
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belonging that supports both broad and specific equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.
The salary range for this position including all possible grades is:
$38300.00 $55500.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
