Specialist, Grants & Awards (Pre-award)
Specialist, Grants & Awards (Pre-award)
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Job Description
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Job Type:
EmployeeDuration in Months (for fixedterm jobs):
36Job Family:
Research and Program Support# of Open Positions:
1Faculty/Service Department:
Strategic Grants InitiativesCampus:
Main CampusUnion Affiliation:
N/ADate Posted:
May 01 2025Applications must be received BEFORE:
May 19 2025Hours per week:
35Salary Grade:
NonUnion Grade NC7 35 hrsSalary Range:
$83815.00 $104769.00Position Purpose:
Reporting to the Director Grant Development Services the incumbent is responsible for providing expert advice on research management to all stakeholders and the preaward administration of both internal and external largescale interdisciplinary grants by University of Ottawa researchers and for managing the delivery of the uOttawas internal pilot grant program portfolio to ensure the highest standard of service excellence and accountability in managing research at the uOttawa. Working as part of the Grant Development Services unit and collaborating with other crossfunctional teams the incumbent assists with all aspects of preaward support for largescale grant applications and is responsible for managing research outreach and other related activities.
In this role your responsibilities will include:
PreAward Management
Directs and implements the preaward management processes of both internal and external largescale interdisciplinary research grants to ensure delivery of funding to researchers at the uOttawa.
Acts as the liaison between granting councils and grant funding organizations research facilitators and administrators and researchers within the uOttawa.
Conducts thorough verification to ensure compliance with university granting agency and other relevant regulations.
Provides expert advice to researchers and faculty/institute research administrators in the preaward management of grant funded projects. Analyses problems with grants on a case by case basis recommends an action plan to rectify problems and works directly with researchers to implement the action plan.
Reviews grant applications prior to submission to the agencies verifying that these are complete accurate and meet compliance regulations including financials ethics and other certificates and that all requirements of the granting agency are met. Advises applicants for missing and/or incorrect information and suggests changes to be made. Ensures timely acquisition of signatures and accurate submission of grant applications within deadline. Provides expert advice and problemsolving support on the use of electronic grant submission systems.
Provides expert advice to the research community in applying for largescale interdisciplinary grants in order to facilitate the preparation of applications assisting researchers with application issues and ensuring that all research requirements are met assisting with grant revisions liaising between granting agency and researcher regarding the interpretation and clarification of agency and University guidelines procedures and regulations.
Internal Funding Programs Management
Promotes the Internal Pilot Project Funding Program and provides expert advice on the application process.
Reviews submitted applications to ensure completeness and eligibility.
Manages the review committee recruitment and the application reviews process by the internal grant selection committees.
Coordinates the decisionmaking process records comments and award recommendations.
Synthesizes and conveys comments and decisions to applicants including constructive feedback (often of a technical nature) to unsuccessful applicants.
Research Outreach and Communication
Develops and delivers workshops and information sessions on research management practices to educate the research community and to inform them of changes in processes grant funding programs grants and contracts and regulations.
Communicates funding opportunities and program requirements (including deadlines) to the research community by monitoring funding agency announcements and websites.
Develops funding announcements and ensures the distribution of such announcements and funding program reference materials to the research community through a variety of communication media including an electronic listserve and posting on the website. Develops and implements strategies for the effective communication of funding opportunities.
Other
Participates in development and implementation of internal policies and procedures related to pre and preaward management of internal and external granting programs in the development and implementation of internal business processes to improve their strategic relevance and effectiveness.
Performs all other related duties as assigned by the Director Grant Development Services.
What you will bring:
Undergraduate degree or equivalent combination of education and experience.
5 years of relevant experience in a university research administration or research environment.
Excellent knowledge and ability to interpret the principles and methods of research administration granting program management and research contracting.
Proven ability to work and achieve objectives within an evolving complex policy and procedure framework.
Excellent comprehension and critical analysis skills.
Excellent interpersonal and customer service skills.
Excellent written and verbal communication skills in both English and French.
Ability to prioritize tasks meet deadlines and manage multiple projects simultaneously.
Ability to work in a high volume deadline driven environment while maintaining attention to detail.
Demonstrated ability to work with an award management system word processing spreadsheets relational databases web email and presentation software.
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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and selfstarting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrierfree work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a frontline position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid19 as defined in Policy 129 Covid19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
