Secretary - Southwest High School
Secretary - Southwest High School
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$ 21660 - 38184
1 Vacancy
Job Description
Under general supervision an incumbent of thisposition performs secretarial services and/or bookkeeping related duties for the Principal thereby relieving the principal of administrative details. This position requires a full range of skills in the operation of a computer to maximize equipment capability in compiling and producing correspondence records reports files. Etc. The position also requires the frequent use of independent judgement in the application of prescribed methods and procedures where policies have already been established. There is a considerable amount of contact with the public and/or fellow employees. Supervision may be exercised over the work oflowlevel clerical workers.
- Minimum of high school diploma required. Bachelors Degree from a college or university preferred.
- Minimum of three years of secretarial experience using specialized computer applications as described in this job description.
- Ability to answer the telephone with maturity and confidence
- Demonstrates excellence in computer skills including experience in computer mainframe operations (such as eFinance eSchool PowerSchool) Microsoft Office Suite and Excel. Demonstrate fluency in technology systems and the transfer of current knowledge to new technologies and situations.
Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Relieves the school principal of details that do not require their personal attention by the use of discretion tact and thorough knowledge of district/office policies and procedures.
- Performs responsible clerical work and/or basic bookkeeping in the maintenance of complex and confidential records and files both manually and by use of computers.
- Responsible for classroom coverage maintaining a pool of substitute teachers and coordinating classroom assignments.
- Prepares maintains and processes records for attendance overtime period pay and other compensationrelated matters as assigned.
- Receives and prioritizes incoming telephone calls troubleshooting and directing to the appropriate administrator.
- Prepares memos or letters regarding personnel issues GED referrals contributions college referrals recommendations and communications.
- Maintains personnel records; filing and documentation of personnel evaluations and issues of concern. Maintains teacher certification records.
- Distributes and maintains files on professional leave personal leave field trips excused absences serious incident reports workmans comp and grade changes.
- Prepares work orders for building repair maintenance and keys.
- Processes mail distribution for principal organizes principals meetings schedules interviews and assists in selecting support personnel.
- Prepares accreditation reports.
- Coordinates college observations and placement of student teachers.
- Performs various other duties as deemed necessary to achieve success. May assign and check the work of other clerical employees.
Requirements are representative of minimum levels of knowledge skills and/or abilities. To perform this job successfully the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Employment Type
Full-Time
