Operations Administrative Assistant (23501)
Operations Administrative Assistant (23501)
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Job Description
Job Title: Operations Administrative Assistant
Job Code: 23501
Job Location: Toney AL
Job Schedule: 9/80 work 9 out of every 14 days totaling 80 hours worked and have every other Friday off
Job Description:
The Operations Administrative Assistant is a key member of the operations team providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized detailoriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.
Essential Functions:
- Provide administrative support to the leadership team including scheduling meetings proactively managing calendars and coordinating travel arrangements.
- Assist in the preparation and editing of reports presentations and other documents as needed ensuring all documentation is accurate and uptodate.
- Support the implementation of operational policies and procedures and assist in monitoring compliance.
- Coordinate logistics for internal and external events including highlevel visits conferences site tours workshops and training sessions.
- Process expense reports and invoices and assist with budget tracking and financial recordkeeping.
- Serve as a liaison between the operations department and other internal teams as well as external partners and vendors while maintaining confidentiality and diplomacy.
- Perform data entry and maintain databases ensuring the integrity and confidentiality of information.
- Support general office duties to include ordering and stocking of office supplies drinks food and snacks in support of site operations/meetings/routine business.
- Assist with special projects and perform additional duties as assigned by the Operations Manager.
- Occasional travel to additional manufacturing site (20 miles away) may be required as needed.
Qualifications:
- High school diploma or equivalent and a minimum of 8 years prior relevant experience or 2 years postSecondary/Associates Degree with a minimum of 4 years of prior related experience.
Preferred Additional Skills:
- Excellent verbal written and interpersonal communication skills.
- Strong analytical skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Proactive problemsolving skills and a strategic mindset.
- 4 years experience with Microsoft Office Tools.
- Intermediate Excel skills required.
- Experience with Concur/SAP ARIBA and Envoy preferred.
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Employment Type
Full Time
