Administrative Assistant 3 - Academic Advising Center

Nevada State University invites applications for the position of Administrative Assistant 3. The Administrative Assistant will ensure the efficient and successful operation of the Academic Advising Center. Our mission is to work collaboratively with students to develop achievable educational and career plans through a commitment and understanding of the Nevada State University curriculum. The Academic Advising Center empower students to take ownership of their degree while working together to create a realistic pathway to graduation.

Diversity and Inclusion Statement:

Nevada State University a fouryear Minority Serving public institution with a statewide mission is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI) Nevada State is a university where teaching and student support are valued above all else.

A majority of our students are first generation racial/ethnic minorities parents and/or returning students of which 45% are Hispanic 12% are Asian/Pacific Islander 11% are Black/African American 25% are White and 7% are multiracial.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students staff and faculty. We foster a culture of inclusive excellence so our members can live authentically fully engage and flourish. In order to strengthen the university and progress its mission the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University the surrounding communities and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

Under the direction of the Director of Academic Advising this position performs a variety of clerical secretarial and administrative support duties such as maintaining records and files; data entry; office management; and budget verifications and monitoring. Duties include but are not limited to:

• Monitor budget to track expenses process purchase requisitions and payment vouchers process invoices for vendor payment and reconcile procurement card for operational and travel expenses.
• Maintain calendars reserve rooms and coordinate agendas reports and other materials for weekly team meetings and other meetings.
• Monitor office needs including the supply inventory and working with Director to ensure needs are addressed.
• Manage and maintain the front desk operations for the Academic Advising Center including providing excellent customer service answering phones & daytoday supervision of student workers.
• Coordinate front desk employees including scheduling and adherence to office policy. While the Administrative Assistant does not directly make decisions related to hiring and firing they make recommendation to the Director of Academic Advising for such actions.
• Ensure full coverage of front desk operations and serve in front desk role when student workers are unavailable.
• Coordinate the Directors schedule.
• Other duties as assigned.

Required Qualifications:

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies regulations and requirements; preparation and processing of financial and statistical documents such as payroll travel claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant 2 in Nevada State service; OR an equivalent combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employmentrelated visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• Prior experience working in higher education.
• Highly proficient computer literacy particularly in MS Office products (Word Excel) Workday PeopleSoft and internet search tools.
• Applicant must have the ability to multitask and work in a dynamic and fastpaced environment.
• Excellent interpersonal and communication skills are essential for successful job performance.

Salary & Benefits

Budgeted salary for this position is $46207.44. Nevada State University offers excellent benefits including a generous vacation & sick benefits 12 paid holidays educational benefits a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts and an excellent pension retirement plan through the Public Employees Retirement System of Nevada. The plan requires employees to withhold 17.5% of the budgeted salary toward retirement with an equal employer match of 17.5%. No relocation assistance is provided for this position.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

This Posting is Open Until Filled

The posting will remain open until the filled with the first review of applications to begin on Friday May 16 2025. Qualified individuals are encouraged to apply before May 16 for full consideration.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within the Nevada System of Higher Education (NSHE UNLV UNR NSU CSN TMCC WNC GBC or DRI) MUST use the Browse Jobs process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday type Browse Jobs in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Travel Reimbursement

Out of Area/State Candidates will not be offered travel reimbursement.

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform jobrelated tasks.

Nevada State University does not currently sponsor Visas all applicants must be eligible to work in the United States without sponsorship.

Nevada State University