Intern - People Operations
Intern - People Operations
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Job Description
The Company:
Our mission is to make education affordable by helping institutions increase alumni giving. The idea started from our founders struggle with the lack of scholarships when they were students.Watch this TEDx talk from Kalyanto learn more.
We are a bootstrapped company that has grown to be a leader in the alumni software space in the US. Were slated for even faster growth on the path to becoming market leaders through a unique strategic partnership withBlackbaud(read morehere&here)
Our customers are universities and high schools and in most cases were working with staff in the alumni relations and fundraising office at these institutions. The value prop for them at a high level is simple Engage more alumni and raise more money from them. 90% of our customers are from the US currently but were starting sales in UK and Canada this year so well start to see some more customer regions this year. Our team is based in India and the USA. The India team is based in Bangalore and the US team is fully remote.
The Opportunity:
Joining Almabase as a People Ops Intern means youll have the opportunity to kickstart your journey in Talent Management by working directly on employee engagement onboarding and building a vibrant work culture. From day one youll have the chance to improve internal processes and be an integral part of shaping the employee experience. Almabase is a dynamic fastpaced environment where your contributions will be valued and you will have a handson role in optimizing everything from employee engagement initiatives to internal processes.
At Almabase youll collaborate crossfunctionally dive deep into People Ops strategies and directly impact the talent management function. Whether its organizing teambuilding activities improving onboarding processes or conducting meaningful 1:1 checkins your work will touch every aspect of the employee lifecycle. If youre passionate about people culture and like coming up with creative ways to keep morale high this is your playground!
Almabase is deeply committed to career development making it a perfect fit for driven individuals who aspire to become highly competent HR professionals. If you thrive in a highgrowth ownershipdriven environment Almabase is where you should begin.
Key Responsibilities:
As a People Operations intern youll make a real impact on the people experience with a dynamic range of responsibilities to kick off with but arent limited to:
Assist and eventually own onboarding new team members by ensuring a smooth onboarding process.
Conduct 1:1 with employees to proactively understand and resolve for employee concerns.
Plan and execute employee engagement activities from fun Fridays to company offsites.
Maintain accurate and uptodate employee records on HRIS (Keka) and on required platforms.
Work with multiple vendors i.e. IT gifting insurance etc. for smooth people operations
Be the reason someone gets cake at work own birthdays work anniversaries and all things worth celebrating!
As you grow in the role own these areas and work to optimize and streamline the processes better.
Requirements:
Experience:
0 6 months of experience in people ops or talent management just the passion to learn grow and make an impact will do!
If youve had to wear multiple hats whether a college internship college fests clubs or other programs youre already halfway there!
Skills and Competencies:
Excellent written and verbal communication youre comfortable talking to people and making others feel heard.
Organized with an eye for detail and a knack for managing multiple tasks at once.
High empathy and emotional intelligence you understand people and genuinely care about their experience.
Experience leveraging AI to deliver better quality outcomes faster.
Personal Attributes:
Passionate about creating a positive experience for people.
Curious creative and ready to bring fresh ideas to the table.
Always on the lookout for ways to level up processes and make things run smoother!
At ease in a highenergy fastchanging environment where flexibility and quick thinking are key.
What your first 3 months of internship will look like!
Month 1: Foundation & Learning
Get an understanding of Almabase and familiarize yourself with the processes in the People Success Team.
Shadow and assist in the onboarding coordination process for new joiners
Understanding the employee 1:1s to understand the approach and outcomes solving for employee experience.
Support execution of smallscale employee engagement activities (e.g. Fun Friday).
Learn to navigate and update HRIS (Keka) and other processes in place.
Get introduced to key vendors to understand their scope of work and how we collaborate.
Month 2: Independent Ownership
Start with end to end onboarding logistics calendar invites welcome kits access setup etc.
Start conducting 1:1 checkins with employees and learning to navigate through these conversations.
Take end to end lead on the engagement activities planned.
Regularly update records in Keka and at other processes that are in place and ensuring timely accuracy.
Coordinate with vendors for any daytoday requests that come up.
Initiate improvements in current onboarding processes mostly leveraging AI or process automation.
Month 3: Optimization & Impact
Independently manage the onboarding process for new hires and actively implement AI or automated process.
Conduct solo 1:1 checkins and leverage AI to document common trends and share insights with respective teams.
Continue to take a lead on engagement initiatives.
Take full ownership of HRIS data accuracy and reporting needs.
Work independently with vendors and proactively plan to streamline vendor interactions and suggest ways to automate or simplify handoffs.
Work Timings:
This is a hybrid role and you will be expected to work from 11 AM to 7 PM (IST).
Benefits:
This is what our team members enjoy the most at Almabase:
Strong Culture:We have a culture that were proud of. Read more on how our team feels about the company on Glassdoor (here). When you work at Almabase you get to work with amazing people that will help you grow to become the best version of yourself.
Transparency & Trust:An environment that trusts each individuals ability and creativity to achieve the best outcome for the team. High levels of transparency to help you get exposure to whats happening across the business.
More than just work:One big secret to our success (shhh this is just between us) is finding the balance between work and play. We have plenty of activities throughout the year that help build esprit de corps whether they are intense cricket/football/basketball matches or funfilled music/dance/trivia/game nights.
Food & Snacks:Youll never have to worry about your hunger pangs.We provide tasty home cooked food & snacks at all times of the day.
Unlimited leaves & flexible work hours:There is no ceiling to the leaves or restraint to your working hours. Our only policy is that you use your good judgment.
The comfort of home:On a tiring day if you want to take a break on a bed orif you want to jog & take a shower at work or play your hearts our on PS5 you can do it all at Almabase.
If all of this sounds exciting to you join us for an exciting and fulfilling ride at Almabase.
Required Experience:
Intern
Employment Type
Full-Time
