Administrative Assistant

WHO WE ARE

City First Bank N.A. is a missiondriven Community Development Financial Institution (CDFI) principally focused on a transformative impact in underserved urban markets with the highest needs to drive equitable economic development. Our lending activities are purely commercial and focused on the following segments: Multifamily Affordable Housing NotforProfit Finance and Small Business Finance. As a depository and commercial lending provider with over $1.3 billion in bank assets as of December 31 2024 our unified organization has over 100 employees in Washington DC and Los Angeles/Inglewood CA.

ROLE SUMMARY

The position of Administrative Assistant will provide highlevel administrative support in a dynamic missiondriven financial institution. The ideal candidate will be detailoriented highly organized and possess excellent communication and technical skills.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Provide comprehensive administrative support to the Chief Credit Officer including calendar management travel arrangements and meeting coordination.
• Prepare edit and format reports presentations and correspondence using Microsoft Word Excel and PowerPoint.
• Take accurate and thorough minutes during meetings ensuring timely distribution and followup on action items.
• Maintain and organize confidential files and records related to credit compliance and board reports.
• Assist with project tracking report generation and data entry particularly using Excel for spreadsheets and financial tracking.
• Support the coordination of internal and external meetings including scheduling logistics and material preparation.
• Liaise with other departments and external partners to support the work of the Chief Credit Officer and the credit team.
• Perform general office duties such as answering phones responding to emails filing and processing invoices.
• Uphold strict confidentiality regarding sensitive organizational and client information.
• Maintain the approved vendor list and followup annually for required items such as insurance licenses etc.
• Order supplies as needed and maintain the office area
• Maintain the departments annual training calendar
• Other duties as assigned by the Chief Credit Officer

EDUCATION & EXPERIENCE

Required Education/Experience:

• Associates degree in Business Management or related field or equivalent experience with a minimum of 2 years of administrative support experiencepreferably in financial services banking or community development.
• Strong proficiency in Microsoft Office Suite especially Excel (formulas spreadsheets formatting) PowerPoint (presentation creation) and Word (document preparation).
• Demonstrated experience taking and preparing professional meeting minutes.
• Prior experience supporting a senior executive is highly preferred.
• Excellent organizational verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fastpaced environment.
• Strong attention to detail with a proactive and problemsolving mindset.
• Commitment to the mission and values of community development and financial inclusion.

CERTIFICATIONS

• None required
• Certified Administrative Professional (CAP) or equivalent certification preferred

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

• Ability to work in a team environment as well as working independently.
• Good organizational skills and ability to multitask and prioritize duties in order to meet deadlines in a timely manner.
• Ability to follow directions with excellent attention to detail and accuracy.
• Basic Math skills including the ability to add subtract multiply divide numbers.
• Basic English skills including the ability to compose routine correspondence.
• Effective oral written and interpersonal communication skills.