Lead HR Digital Solutions - Time Absence Workday
Lead HR Digital Solutions - Time Absence Workday
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Job Description
Air Liquide Europe Business Services (ALEBS) was created in 2019 in Lisbon Portugal with the mandate to provide financial services for Air Liquide European entities. In the space of 4 years it has expanded to over 400 employees based in 3 office locations: Lisbon Tomar and Guarda. The geographical scope was extended to include besides the European affiliates also entities located in Africa MiddleEast and India and the operational scope was extended and includes today not just Finance but also Human Resources.
How will you CONTRIBUTE and GROW
This role is responsible for the delivery and continuous improvement of digital HR services within the defined scope. The primary focus will be to ensure continued support and enhance the user experience in close coordination with other members of the CoE HRDS team.
More specifically for this position the responsibilities are to:
Drive the configuration and enhancement of the Workday Time Tracking and Absence modules
Lead a team of configuration analysts supporting the Time Tracking and Absence modules
Recommend and validate Time Tracking and Absence module configuration and integration designs for effectiveness and alignment with global operating standards
Support projects related to new Time Tracking and Absence module enhancements or integrations
Manage projects and coordinate the work of other team members internal and external
1. Configuration and Continuous Improvement
Support the configuration and enhancement
Advise on the design and development strategy of the related Workday business processes and data management
Develop and drive innovative and proactive change efforts for HR process improvements
Provide subject matter expertise in Workday support and development including business process configuration testing and troubleshooting support
Receive and analyze change requests analyze the business needs and propose solutions
Clarify the business processes needs and customer/user preferences with the Business Process Owners to ensure the solution is customercentric by design
Audit processes to ensure full functionality diagnose and challenge the current configuration identify potential issues
Propose solutions and enhancements to the systems and process design in line with the global design model
Manage and participate to the configuration and testing of the approved changes
Test and audit configuration changes in a Sandbox tenant before moving to Production tenant
Ensure regression testing is executed as needed
Ensure all stakeholders are aware of the changes in advance and the potential impact (Payroll or others)
Work in collaboration with IT (BIS GIO) Application Management Support (AMS) and consultants
Manage the integration of new solutions or business processes
Participate in the ongoing assessment and evolution of HRDS roadmap
2. Time & Absence
Strong knowledge of Absence Plans Time Entry Templates Time Calculations Time Entry Codes Eligibility Rules Accrual Calculations Business Processes Custom Reports Calculated Fields and EIBs
Build and support advanced Time Tracking and Absence configuration
Build and support advanced accrual calculations and calculated fields
Create and run Time Tracking and Absence EIBs
3. Drive deployment of new features
Provide relevant information on the solutions/providers/market trends and facilitate exchanges of internal and external best practices
Manage the deployment of new features and innovations
Coordinate with other HRDS members and Business owners
Ensure all system changes are communicated explained and supplemented with clear user guidelines
Ensure the continuous improvement of users experience
Lead the testing and adoption of Workday new releases
4. Maintain HRDS Strategy to Support the Business Operations
Ensure the ongoing administration of Workday solutions in scope and related processes
Act as an escalation point and subject matter expert for the BSC business process owners CoEs and HR users
Ensure the of HRDS services are systematically performed in due time including but not limited to:
Resolve technical issues maintain existing plans
Coordinate and audit mass uploads (EIBs) etc.
Work closely within HRDS team and with DDS to assure effective oversight of security and access rights management of system interfaces and system updates/version releases
Receive and analyze break fix and users requirements analyze the business needs propose solutions and reassign to the HRDS configuration team as needed
Coordinate Workday new releases testing and acknowledgment for the scope of responsibility
Ensure satisfaction among all stakeholders (HR employees managers) and work with HRDS team and IT to resolve issues and propose improvements
Maintain and apply the Business Continuity Plan associated with the Workday solutions in scope
5. Governance and Accountability
Adhere to the governance model deployed by HR Digital Solutions
Present to the Governance Board all relevant change requests to get its assessment and approval
Update the Governance Board on the main activities ongoing in the scope of responsibility
Proactively solicit feedback from HR customer community in order to adjust update and enhance solutions processes and HRDS services to assure alignment with business needs and priorities
Ensure alignment of annual objectives to key business needs and objectives
Act as an escalation point subject matter expert for the HR CoEs and BSC
Be accountable for successful delivery of HRDS services
6. Leadership & Team Management
Directly manage team coming from different countries (multicultural & multilingual background)
Ensure your team possess and continue to develop the required and critical competencies.
Build and coalesce a team which might be physically based in multiple locations across the globe
Maintain engagement and provide required support to team members for career growth.
Manage performance at individual level
Are you a MATCH
Work experience
University degree related to HRIS business administration human resources IT
Minimum 79 years of pertinent experience in HRIS and HR processes
Advanced technical knowledge of Workday solutions exposure to Workday deployment maintenance and enhancement of Workday or other HRIS post golive
Experience working in an International HRIS environment with crossfunctional teams
Experience in team management and project management
Knowledge
Strong operational and technical knowledge on Workday solutions in scope of responsibilities
Operational knowledge of other solutions out of scope
Indepth and handson experience with HRIS requirements analysis business process configurations and user testing
Abilities
Strong capacity to analyze synthesize and resolve issues
Ability to identify and recommend proactively areas for process improvement and provide efficient support to end users
Skills to build and deploy training to HR community
Pragmatism tenacity and agility
KnowHow
Manage priorities and respect deadlines
Listening skills
Able to challenge partners and customers (CoEs BPOs) and say no to ensure respect for Global Design
Interfacing with all layers in the organization
Working in a multicultural environment
Excellent written and oral communication skills as well as presentation one
Languages
Bilingual French and English
Additional languages are an asset (Portuguese German Spanish etc.
Our Differences make our Performance
At Air Liquide we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees our customers patients community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent both individually and collectively and it helps foster our ability to innovate by living our fundamentals acting for our success and creating an engaging environment in a changing world.
Employment Type
Full-Time
