Administrative Assistant College of the Liberal Arts
Administrative Assistant College of the Liberal Arts
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 38300 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Responsibilities include but are not limited to:
Administrative Support for ResearchRelated Expenditures: Work closely with the grants and contracts team on all related tasks including consulting with and advising principal investigators initiating advance account requests monitoring project ends dates (request extensions when needed) and assisting faculty with external research funding management.
Purchasing: Responsible for complex purchasing and reconciliation for items such as lab materials supplies for research and trips and equipment needs; obtain necessary approval when using college research funds. Submit purchasing documents to and work closely with the finance team.
Travel Expense Reconciliation: Coordinate with faculty and students to prepare and submit travel reimbursement documentation including currency conversions per diem and mileage calculations. Liaise with Penn States Travel Safety Network. Assist with travel arrangements as needed.
The Administrative Assistant will primarily provide administrative support to the Department of Anthropology and the School of Labor and Employment Relations and will also provide backup support to others on the administrative team.
To complete this positions responsibilities the Administrative Assistant will work both independently and collaboratively utilizing organizational skills and the ability to manage and prioritize tasks.
Benefits include (visit more detailed information):
Medical dental vision and retirement plans
75 tuition discounts (including for a spouse and dependent children up to the age of 26
Generous vacation and sick time
15 paid holidays/campus closure days
Education and Experience: This position will be filled at the level of Intermediate Support or Senior Support depending on the final applicants experience and education. The Intermediate Support level requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education plus two years of relevant experience or an equivalent combination of education and education and/or experience are required for higherlevel positions.
Applicants must have experience in a role that was heavily focused on maintaining spreadsheets along with using Microsoft Excel (or similar software). Experience handling financial transactions or conducting purchasing for a company is also a necessity.
Additional Qualifications:
Ability to problemsolve and multitask
Demonstrates highlevel of attention to detail
Excellent customer service communication and interpersonal skills
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing diversity equity and inclusion in all of its forms. We embrace individual uniqueness foster a culture of inclusion that supports both broad and specific diversity initiatives leverage the educational and institutional benefits of diversity and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position including all possible grades is:
$38300.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
