00552 - Executive Administrative Coordinator

Title: 00552 Executive Administrative Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: $40000 $50000

Pay Band: 3

Agency: Norfolk State University

Location:Norfolk State University

Agency Website:

Recruitment Type: General Public G

Job Duties

The Executive Administrative Coordinator will serve as the initial point of contact and provide administrative professional services as an integral part of the daytoday operations of the Human Resources Office; this includes record keeping and maintenance maintaining the departments tracking logs for all incoming and outgoing documents and staffing/recruiting support. This position provides customer service and deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

The Executive Administrative Coordinator will also endeavor to provide services which ensure a fair equitable and quality workingand learning environments for all employees and members of the University community. To achieve this goal the Executive Assistant will proactively provide all customers in the university community with superior customer service innovation and creativity. As a critical member of the Human Resources team the Executive Assistant will promote costeffective services and resources needed to enhance their knowledge skills and abilities so they may better support the mission of the university.

Minimum Qualifications

Ability to interpret and follow University guidelines policies and procedures.
Ability to interpret and follow Virginia Department of Human Resources Management federal and state guidelines for policies and procedures.
Use of various office equipment such as computers printers fax
machines scanners etc.
Must be able to function independently and use appropriate judgment tact and discretion to
deal with all people with whom Office of Human Resources has business.
Skills in organizing and prioritizing multiple tasks.
Working knowledge of standard office practices including greeting customers and answering multiline phones.
Demonstrated knowledge of filing systems record keeping process and procedures and organizing files for quick extraction as needed.
Demonstrated ability to draft memos letters and emails evaluate documents and determine the appropriate action required.
Ability to use Microsoft Office Suite including Microsoft Word and Excel.
Demonstrated experience with Human Resources Information Systems or platforms
Ability to interact well with students faculty staff and administrator and the general public.
Demonstrated ability to communicate effectively both verbally and in writing.
Ability to maintain a high degree of sensitivity and exercise discretion of confidential matters.
Must be able to work under pressure prioritize workloads and maintain a consistent level of
professionalism when dealing with competing and demanding deadlines and customers.
Exhibits resilience and assertiveness in highpressure situations
High School Diploma or equivalent a related field or an equivalent combination of education training and professional experience which provides the requisite knowledge skills and abilities.

Additional Considerations

Fouryear degree in business HR or related field
Previous experience working in a human resource environment in an office administrative
capacity.
Previous experience working in higher education

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application and/or rsum for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginias Job Board/Recruitment Management System (RMS). Mailed emailed faxed or hand delivered applications and/or rsums will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only) must attach these forms when submitting their state application and/or rsum. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resum. RMS provides a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your RMS account to check the status of your application for this position.

EEO Statement:

NSU is committed to providing equal employment opportunities for all persons and applicants without regard to age color disability gender national origin political affiliation genetic information religion sexual orientation sex (including pregnancy) or veteran status. NSU encourages and invites minorities women individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone:

Email: NO EMAIL MATERIAL ACCEPTED

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.