Office Administrator
Office Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
AECOM is seeking a detailoriented and organized Office Administrator for the Frederick Douglass Tunnel (FDT) Integrated Program Office (IPO) in Baltimore MD. AECOM is the delivery partner for Amtrak on the FDT Program that will upgrade a tenmile section of the Northeast Corridor (NEC) Americas busiest passenger rail line. The IPO with a capacity of nearly 125 work stations has been set up to facilitate coordination among multiple FDT program partners including CMAR contractors Design Teams and other stakeholders for this longterm major infrastructure program. This role requires 5 days per week MondayFriday in the assigned office.
Responsibilities include but may not be limited to the following
- Oversee daily office operations and ensure efficiency. Ensure compliance with applicable safety and security plans policies and procedures.
- Support change of office location from temporary to permanent suite. Coordinate updates to presentation including permanent space movein details and building specific items.
- Implement important employee engagement programs.
- Manage office equipment and facilities and provide guidance and support to team members regarding how to utilize keep clean and troubleshoot.
- Manage office supplies inventory and order replacements as needed. Maintain order logs receipts and payment approval documentation.
- Coordinate meeting room schedules and oversee assignment of desks and hoteling workspace reservations.
- Handle IPO related incoming and outgoing emails phone calls and package deliveries.
- Point of Contact (POC) for IPO emergency and evacuation drills liaison to security and safety team within program and externally.
- Procure and deliver building access / ID badges to team members in compliance with applicable policies and procedures.
- Maintain badging logs visitor lists sign in sheets.
- Coordinate with building manager on security maintenance and janitorial services as needed.
- On a regular weekly schedule visually check the interior of the office suite supplies kitchen breakroom appliances doors etc. for issues defects cleanliness and maintenance.
- Initiate maintenance requests with building manager and follow up accordingly.
- Supervise / mentor / support other administrative staff as needed.
- Liaise with vendors service providers and external partners. Facilitate and manage special events planning including refreshments supplies and audiovisual requirements.
Qualifications :
Minimum Requirements
- BA/BS plus 6 years of recent relevant experience or demonstrated equivalency of experience and/or education
- Previous and recent experience managing an office with 1015 employees present
- Demonstrated experience using all applications of the MSOffice suite (Word Excel Power Point Outlook etc.
- Due to the nature of the work US Citizenship is required
Preferred Qualifications
- College Diploma or University Degree in Business / Office Administration program or alike
- 8 years of recent experience in similar role
- Previous management experience is helpful
Additional Information :
- This role requires inoffice presence 5 days per week MondayFriday
- Adherence to FDT program policies is mandatory.
- Sponsorship is not available for this role
- Relocation support is not available for this position
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options wellbeing resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.
AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public and privatesector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at .
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cuttingedge technology and a network of experts youll have the resources to make a real impact. Our awardwinning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
