Administrator
Administrator
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Job Description
Administrator Estimating & Pre-Contract Team
Sector: Infrastructure Construction & Civil Engineering (including Rail Aviation Highways Power & Energy Environment)
Location: Barnsley
Join a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to support Pre-Contract team activities with professionalism and efficiency.
About the Business Unit
A busy and fast-paced regional team within a growing organisation delivering a wide range of civil engineering infrastructure works in sectors such as:
- Rail
- Aviation
- Power
- Highways
- Environment Agency
Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients.
Current contracts include:
- CP7 infrastructure schemes
- Network Rail reactive/planned maintenance
- Environment Agency
- Frameworks involving bridge replacements/upgrades railway station improvements tunnel works and heavy civils.
Role Overview
As Administrator within the Estimating team you will play a key support role to internal colleagues and external partners. Responsibilities include:
- Drafting letters forms and schedules using a wide range of software tools
- Managing internal administration including stationery procurement
- Creating organisational charts via Visio
- Updating internal CVs for use in tender submissions
- Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes)
- Handling phone enquiries from clients and supply chain partners
- Processing and distributing received quotations to Estimators/Bid Managers
- Booking in new tenders and Expressions of Interest (EOIs)
- Using various client tendering portals
- Preparing and issuing tender schedules to clarify submission requirements and team responsibilities
- Managing tender correspondence (email/portal) across all bidding stages
- Digitally filing tender documentation in Workspace
- Booking and handling contract documents
- Formatting and submitting final tender responses
- Updating weekly programmes using MS Project
- Producing monthly and ad-hoc reports
- Maintaining departmental timesheets and holiday reports
Requirements
Ideal candidates will bring prior administrative experience from a construction-related environment and demonstrate:
- Strong PC and keyboard skills
- Ability to work under pressure and meet tight deadlines
- Excellent attention to detail and confident communication skills (including telephone manner)
- Effective decision-making and problem-solving abilities
- Solid organisational and planning capabilities
- Confidence liaising with different stakeholders across teams
- Ability to work independently and proactively resolve issues
- Accurate reporting skills and familiarity with document formatting
- Proficiency in Microsoft Word Excel and Visio
What We Offer
- Competitive salary (based on experience)
- 25 days holiday plus bank holidays (increasing with length of service)
- Company-contributed pension scheme
- Life insurance
- Westfield Health Cash Plan and Westfield Rewards
- Structured internal support and development platform
- Opportunities for continuous learning and career progression
- Safe and inclusive working environment
- Regular employee forums to ensure all voices are heard
The Company
Why AmcoGiffen
You will be joining a reputable and firmly established engineering contractor operating nationally in rail civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil building mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country you will become part of our expert outfit.
AmcoGiffen has a wealth of experience working on sensitive live assets in highly regulated environments we deliver exceptional peace of mind for our customers creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail power generation electricity distribution flood defence aviation waterways and much more.
Diversity & Inclusion at AmcoGiffen
We value collective expertise but also the spark that one person can bring. As one of us you can be you because your individuality is an asset to our business and the communities in which we work and represent.
We are working hard as part of the civil engineering and construction industry to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training raising awareness regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.
Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety Professionalism Innovation Respect Integrity and Teamwork.
AmcoGiffen is an Equal Opportunities Employer offering challenging worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesnt matter to us what your age disability employment status gender health marital status sexual preference membership or non-membership of a trade union nationality race religion or social class are or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.
Health & Wellbeing
Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour 7 days a week counselling and advice services.
Is AmcoGiffen your next career challenge If so apply now!
For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities please contact our Recruitment Team:
The Benefits
We offer excellent career prospects a competitive salary and outstanding training development and support opportunities. You can expect to receive a range of benefits (role dependent) including:
Documents
Required Experience:
Unclear Seniority
Employment Type
Full-Time
