Manager Maintenance and Facilities - Long Term Care

POSITION SUMMARY

The Manager Maintenance and Facilities develops implements and establishes an effective and efficient program of longterm Capital planning maintenance preventive maintenance and repair to properties and surrounding grounds in the Health and Emergency Services division in accordance with County policies and relevant legislation (i.e. Fixing LongTerm Care Act Retirement Homes Act Residential Tenancies Act the Ministry of Health Standards and Directives and applicable health and safety legislation and regulations).

The Manager Maintenance and Facilities is responsible for providing effective leadership and direction for all daytoday operations within their areas of responsibility and will positively impact the quality of care and services provided to residents at Georgian Manor and Village Sunset Manor and Sunset Suites Simcoe Manor and Village Trillium Manor the Adult Day Programs and including oversight of all Paramedics facilities. As a valued member of Health and Health and Emergency Services the Manager Maintenance and Facilities demonstrates a commitment to resident safety by providing expert guidance and support in facilities maintenance best practice participating on various committees providing leadership for Capital projects and through an unwavering commitment to the organizations mission vision and values.

DUTIES AND RESPONSIBILITIES (not listed in order of priority)

1. Assume responsibility for the property maintenance standards of the Corporation. Ensure they are maintained supervised and conducted in an efficient manner and according to Provincial legislation Municipal bylaws and County policies. Monitor and evaluate the portfoliowide Quality/Risk Management program as well as the related reporting.

2. Lead develop and implement the Health and Emergency Services division longterm development plan. Prepare business plans and performance measures in order to facilitate the ongoing development and evaluation of both immediate and longterm service delivery strategies.

3. Develop implement standardize monitor and evaluate preventive maintenance programs for corporate building systems and equipment (heating cooling domestic water electrical plumbing fire etc.. Monitor the service request system (SRS) daily for reactive maintenance issues and support the Supervisors Maintenance and Facilities from a systems perspective. Ensure that any emergent issues of a critical nature are effectively prioritized and resolved.

4. Provide management guidance to the Supervisors Maintenance and Facilities in a manner that motivates guides and directs employees in the realization of departmental goals and objectives. Maintain a work environment that promotes staff participation teamwork and positive labour relations.

5. Make recommendations to Health and Emergency Services divisional leadership on maintenance priorities and the allocation of resources (budget human physical). Provide technical advice and guidance as required to implement an efficient preventative maintenance program and to expedite repairs when required.

6. Facilitate the preparation of and/or prepare reports to County Council regulatory bodies and or planning bodies as required. Prepare briefing notes for review by the General Manager Health and Emergency Services as required.

7. Manage the daily facilities maintenance operations of the Health and Emergency Services division and ensure the effective operation of a 24hour emergency response system for the portfolio by addressing corrective and health and safety issues that affect our clients and properties.

8. Maintain orientation and training of staff and oversee their daytoday scheduling and activities according to County policies and guidelines.

9. Accountable for maintaining the building safety training across all longterm care homes and seniors services housing and facilities. Updates the training content as required to ensure compliance with relevant legislation and industry trends.

10. Assist in the recruitment evaluation discipline and termination of personnel.

11. Accountable for the management of the employee Attendance Management Program for the division to ensure effective human resource management and day to day operations; delegating as necessary.

12. Monitor four 4 long term care homes and seniors services facilities (inclusive of Sunset Manor and Sunset Suites Georgian Manor and Village Simcoe Manor and Village Trillium Manor and the Adult Day Program Site in Elmvale) and Paramedics hub as well as all stations and posts. Ensure compliance with the budget and identify any variances to the site Administrator Director of Seniors Services Deputy Chief of Logistics and Director and Chief of Paramedic Services as they arise.

13. Provide input in the preparation and implementation of the Health and Emergency Services divisions operating and capital equipment budgets and capital budgets.

14. Oversee the preparation of tender documents project drawings estimates and contractor selection for the Health and Emergency Services division.

15. Provide advice and guidance on Capital projects within the Health and Emergency Services division. This includes supporting site inspections directing contractors in the completion of the related work monitoring work in progress for adherence to specifications and reviewing the final inspection reports for any deficiencies in work.

16. Oversee the corporate asset management policies and procedures as they relate to the Health and Emergency Services division.

17. Purchase materials supplies and equipment according to needs budget limitations across varying budgets and purchasing policy as approved by the site Administrator Director of Seniors Services Deputy Chief of Logistics and Director and Chief of Paramedic Services.

18. Assume responsibility for the monitoring and development of the grounds maintenance standards across all longterm care homes and seniors services housing and facilities as well as Paramedics hub stations and posts.

19. Procure and schedule contractors manage existing agreements and work collaboratively to negotiate new contracts. Monitor and provide guidance and oversight for all maintenance and facilities related contracts.

20. Responsible for effective teamoriented communication processes which involve all aspects of service delivery.

21. Develop and implement maintenance and facilities policies and procedures and related occupational health and safety policies and procedures with input from the corporate health and safety representative. Work collaboratively with the Supervisors Maintenance and Facilities to ensure consistency in policies procedures and programs across all longterm care homes and seniors services facilities.

22. Provide input to the site Administrator Director of Seniors Service Deputy Chief of Logistics and Director and Chief of Paramedic Services regarding facilities and maintenance related annual goals objectives and standards.

23. Develop and maintain effective relationships with other departments and community partners. Ensure effective relationships with contractors suppliers consultants and other stakeholders as required.

24. Work collaboratively with Procurement Fleet and Property to ensure county vehicles are maintained in accordance with County policy and procedure. Provide similar support for leased/rented spaces within the Health and Emergency Services division.

25. Research industry best practices in relation to building materials and equipment methods of construction and energy management.

26. Develop and lead a multistakeholder (i.e. community partners employees residents) energy management team to drive cost savings at all LongTerm Care Homes and Seniors Services housing and facilities.

27. Develop and implement standardized fire safety code procedures and plans at all LongTerm Care Homes and Seniors Services housing and facilities. Ensure that the fire safety code is tested in accordance with County policy and procedure the Retirement Homes Act the Fixing LongTerm Care Act and Ministry of Health guidelines and standards.

28. Ensure Occupational Health & Safety (OH&S) policies programs and practices are implemented and maintained. This includes workplace inspections monitoring accident reporting and investigations and ensuring any observed hazards or lapses in the functioning of OH&S processes and other OH&S concerns are responded to promptly.

29. Participate in and demonstrate an understanding of resident and employee safety principles and practices into all daytoday activities. Follow all safe work practices and procedures and immediately communicate any activity or action which may constitute a risk to resident safety. Act as the designated Health and Emergency Services division Safety Representative as necessary.

30. Participate and lead committees meetings and projects as required.

31. Effectively utilizes all electronic systems provided.

32. Work in compliance with the Occupational Health & Safety Act and the LongTerm Care Homes Act Retirement Homes Act Residential Tenancies Act and their regulations in performing duties in a safe manner and follows all County of Simcoe Health & Safety policies procedures and legislation.

33. Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the Personal Health Information Protection Act.

34. Perform other duties as assigned including redeployment in emergency situations.

LEADERSHIP COMPETENCIES

Has knowledge of and demonstrated ability in our leadership competencies:

Acts with the Customer in Mind

Makes Sound Decisions

Ensures Accountability

Continuously Seeks to Improve Work Processes

Plans and Directs Work

Collaborates

Leads Teams

Communicates with Impact

Develops Self

Is Resilient

EDUCATION TECHNICAL SKILLS AND CERTIFICATION

Undergraduate degree in Mechanical or Civil Engineering is required. This job may be considered for educational equivalency in accordance with County policy.

Green belt certification is an asset.

Valid G Class Drivers License and access to a reliable vehicle.

Certification in an applicable trade (i.e. electrician plumber HVAC) is considered an asset.

Must possess Valid Pool and Spa Operator Qualification.

Must be knowledgeable in SAP PM/SAP.

Strong knowledge in basic carpentry and construction plumbing and heating electrical painting and small engine/equipment repair.

Must be accustomed with door security system(s) and software.

Good supervisory skills and ability to interpret and apply employment policies and collective agreements.

Must possess strong time management skills.

Must possess long term capital planning skills.

Strong interpersonal and oral communication skills.

Working knowledge of wordprocessing and spreadsheet application skills.

Criminal Records Check with Vulnerable Sector Screening that is less than six 6 months old at time of hire.

As a condition of employment candidates are required to submit to TB Symptom Screening.

EXPERIENCE

A minimum of six 6 years experience in progressively responsible positions plus a minimum of one 1 year as a Maintenance Manager or similar position in a large multilocation organization.

Experience in the supervision of staff and the administration of employment policies and collective agreements.

EFFORT

Significant periods of sitting sedentary working on computer.

Light to moderate activity such as standing and walking on even surfaces moving or lifting light weights.

24hour emergency response and off shift support (tracking this data to support if needed).

WORKING CONDITIONS

May have a limited exposure to garbage cleaning chemicals solvents grease fumes dirt dust etc. while supervising others. Little direct exposure.

Ability to work remotely if required.