Traineeship in Administration Logistics and Events support

The European Endowment for Democracy (EED) is a grantgiving organisation based in Brussels.

EEDs goal is to provide flexible support to democracy activists complementing other EU and member state democracy support programmes. EED provides contextbased demand driven support based on a principle of fostering democracy and facilitating initiatives of local actors. Its geographic mandate covers the European neighbourhood and beyond.

EED seeks a trainee for a 12month traineeship for Administrative Logistics and Events Support starting mid to end of August 2025

The trainee will support EEDs reception desk and assist EEDs secretariat in making travel and accommodation arrangements processing invoices and providing logistical assistance to events.

This traineeship is aimed at recent graduates that want to start their career in the Administrative sector and that want to work for a dynamic and international nonfor profit organisation.

Responsibilities

Sit at the reception desk and welcome visitors to EED.

Assist in implementing EED security arrangements and monitoring of EED security cameras.

Support the EED secretariat in organising the logistics of missions for EED staff (including booking travel and accommodation of participants)

Assist in processing EED invoices and other support to the EED finance team as required.

Assist in organising the logistics for EED events and engagement with members of the EED community of practice (including travel and accommodation of participants)

Assist with events organisation (including arranging room layout interpretation catering organising participant lists and welcoming guests reception duties etc.

Update EED databases and maintain the EED archive.

Draft the minutes of the weekly staff meeting

Assist with other administrative tasks of the EED team.

Requirements

Fluency in English and good French

Proficiency in Microsoft and other IT platforms

Prior experience in administrative jobs a plus (including procurement)

The successful candidate should be ready to undergo training to receive an attestation gnrale de comptence Agent de gardiennage before taking up duties.

How to apply

Should you be interested in this position and meet the criteria please submit your CV (Europass format required) motivation letter (one standard page max) and contact information for two referees. Applications should be made online using the apply panel on this page. After successfully submitting your application you will receive an automatic email confirming receipt of your application. Please no phone calls/emails/letters. Applications will be subjected to preemployment screening & vetting including criminal records check. The information provided in the applications is subject to EU legislation on protection of personal data and confidentiality of information.

The application deadline is Sunday 18 May 2025 at midnight Brussels time.

Terms and Salary

The expected level of monthly remuneration is around 1900 net per month in addition to meal vouchers and the reimbursement of a monthly subscription to Brussels public transport.

For practical reasons citizenship of an EU Member State or residency in the European Union is a requirement.

Work place: EED Secretariat located in the centre of Brussels Belgium.

The contractual relations with the trainee will be regulated by a Convention dimmersion professionnelle (a professional immersion agreement under Belgian Law).

EED requires all trainees to be less than 30 years old.

Required Experience:

Intern