Account Clerk Senior - Accounting
Account Clerk Senior - Accounting
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Job Description
- Forbes named Mesa Public Schools in their list of 2024 Best Employers in Arizona.
- East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.
Fulltime 40 hours per week)
Base Hourly:
$22.00
Class/Calendar:
B2312 months
Benefits:
Vacation sick leave holidaysretirement matched through the Arizona State Retirement System health and life insurance
Performance Pay:
Available annually
New Hire Experience:
1 of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement up to atenyear maximum
New Hire Education:
1 of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary:
To performa variety of financial activities including processing recording updating analyzingand reconciling fiscal information in conformance to district state federaland UFSR guidelines; and to assist in the development and implementation of policies and procedures to maintain alignment with federal and state and other governmental regulatory changes.
Key Responsibilities:
This section outlines the primary duties and key responsibilities required for this role detailing the essential tasks and functions necessary to perform the job successfully with or without reasonable accommodations.
- Review approve/deny record and reconcile all Personnel Action Request Forms (PARFs) for funding and table of organization appropriateness
- Reconcile district budget book to personnel pay records and table of organization; identify research and take corrective action
- Process and balancepayroll runs verify and identify labor distribution identify balancing errors and notify payroll post general ledger and generate and distribute site reports
- Ensure sound business practices and procedures are adhered to as prescribed by the USFR and state regulations; maintain chart of accounts
- Record monitor and verify revenues expenditures and budget for various district funds in order to approve/deny purchase requisitionsLimited Value Purchaseorders andPersonnel Action Request Forms (PARFs) to ensure compliance with state regulations; review and approve/deny travel and conference registration requests
- Approve verify and correct bond301 and state building programs etc planning and budget allocation worksheets PARFs requisitions LVPOs travel requests etc to ensure compliance with budget plan and state regulations
- Preparemonthly reconciliations for district financial records to POS (InTouch) county and banking institutions records; identify variances and take corrective action
- Prepare and transfer various district funds to County Treasurers Office; prepare balance and record deposits for banking institutions; prepare and distribute interest allocations; prepare yearend closingand new year opening transactions
- Monitor and verify creditcard transaction postings identify variances and take corrective action
- Initiate and send bank wire transfers for health dental flex vision property and liability accounts
- Prepare documentation for insurance reimbursementsand reconcile to general ledger to ensure adequate balances to maintain payment process
- Identify prepare and data entry adjusting or correcting journal entries or budget appropriation transfers for revenue expense and payroll transactions to ensure compliance with state regulations
- Perform and process cash management functions (i.e. counting recordingauditing etc)
- Train and educate district personnel in budget monitoring and expenditures to read financial screens and to run and interpret reports to ensure compliance
- Assist with internal and external audits; Serve as backup to Accounting Department personnel
- Write update modify and run queries; develop and prepare detailed financial reports including multiyear comparisons
- Regular and ontime attendance required
- Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
- Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications:
To be eligible for this position an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.
Education:
- High School degree or equivalent
Experience:
- Four years experience in accounting or equivalent combination of experience and education
Preferred Qualifications:
It is preferred that the applicant possess the following preferred qualifications; however the following qualifications are not required to be eligible for this position.
Education:
- Associate degree in accounting preferred
Skills & Competencies:
This section outlines the critical skills and competencies required to excel in this role enabling effective performance adaptability and consistent achievement of job responsibilities.
- Models the attributes and skills of the MPS Portrait of a Graduate
- Demonstrates commitment to the MPS Promise that every student is known by name served by strength and need and graduates ready for college career and community
- High proficiency in typing data entry and 10key by touch with accuracy; excellent test battery; high math aptitude; skill in performing detailed numerical computations
- Computer proficiency to include use of basic software applications (Word Excel Access QuickBooks etc); knowledge and experience with mainframe computers and financial queries (OBARS)
- Ability to organize prioritize and meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
- Ability to perform highvolume detailed work with accuracy; to assume responsibility; to independently make sound factbased decisions for daily tasks; to maintain confidentiality
- Ability to communicate effectively (verbal and written) and establish and maintain effective and cooperative working relationships with district personnel of all levels general publicand outside agencies
Work Environment & Physical Requirements:
This section outlines the work environment and physical conditions associated with this role. It includes information on whether the job involves working in an office classroom or other settings and if there are physical activities like standing walking or lifting.
- Primarily works in an office within a school districts administrative building or financial department
- Regular interaction with other clerks administrators and financial officers
- Frequent use of computers printers calculators and other office tools
- Expected to handle sensitive financial information securely and in compliance with district policies
- The job primarily involves sitting for extended periods while working on a computer or handling paperwork
- May occasionally need to lift and carry office supplies files or small boxes (typically up to 25 lbs)
Equal Opportunity Employer Statement:
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal state and local laws regarding equal employment opportunity and antidiscrimination. The District strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
Required Experience:
Senior IC
Employment Type
Full-Time
