Debtors Clerk
Debtors Clerk
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Salary Not Disclosed
1 Vacancy
Job Description
Introduction
JOB ALERT NEW URGENT PERMANENT VACANCY!!!
DEBTORS CLERK (LOGISTICS AND TRANSPORT INDUSTRY)
KORSTENPORT ELIZABETH EASTERN CAPE PROVINCE
MINIMUM ESSENTIAL QUALIFICATIONS:
- Salary on offer:R9 000.00 per month
- Matric(ESSENTIAL)
- Minimum of 5 years working experience as a Debtors Clerk(ESSENTIAL)
- Minimum of 5 years solid experience in full Debtors function from A Z(ESSENTIAL)
- Working experience and knowledge onPastel (ESSENTIAL)
- Proficient on allMS Office packages including MS Word & MS Excel (ESSENTIAL)
- Possesses excellent accuracy and attention to detail(ESSENTIAL)
- Excellent analytical & time management skills
- Able to work effectively under pressure in a highpaced logistics environment
- Excellent communication and reporting skills (written & verbal)
- Good track record in respect of conduct reliability & attendance at work
- Own reliable vehicle / reliable arranged transport
Submit your CV in MS Word & supporting documents to
ContactShireendirectly onto discuss this great opportunity in Port Elizabeth.
In accordance with the POPI Act 4 of 2013:
All candidate personal information is treated with confidentiality and the highest level of you not be shortlisted for the vacancy that you have applied for Divergent Recruit (Pty) Ltdwill retain your information on our candidate database for a period of 12 months in the event that you may meet the criteria of a future suitable position which may match your profile and which we will contact you directly for your authorization to proceed with your you wish to no longer be listed with us we will proceed to remove your personal information from our database with your instruction in accordance with the POPIA guidelines.
Duties & Responsibilities
BRIEF DESCRIPTION OF KEY PERFORMANCE AREAS DUTIES & RESPONSIBILITES:
Main duties and Job Function:
- Responsible for the complete Debtors function for the Branch & areas assigned
- Reporting directly to the Financial Manager of the Branch
- Responsible for monitoring credit limits and collection of all outstanding amounts on the assigned debtors books in an efficient and timeous manner
- Credit Control Invoicing opening of new accounts administration account reconciliations and professional client liaison
Key Performance Areas and Responsibilities:
CREDIT CONTROL:
- Ensure that all accounts are followedup on a weekly basis to ensure that all accounts due are collected and that system notes are kept up to date
- Ensure that accounts remain on approved terms
- Ensure that accounts trade within the approved credit limit
- Any account that becomes overdue that is below the franchise loss amount must be reported
- All customers must have a customer class and area code onPastel
ADMIN:
- Monthend customer statements to be send to all customers by the 2nd day after the end of the calendar month
- Invoices and required documentation to be sent to customers when requested
- Review credit limits based on order intake on a regular basis
- All credit limits to be checked on the Credit Insurer system every 2 months in accordance with Company policy
- Maintain customer details on Pastel Express as per credit limit annexures and credit application on a regular basis
- Ensure that each customer has a file that contains the correct documentation
- Reconciliation of Debtors accounts as required
- Processing of credit notes within 24hrs of being approved
- Processing of loyalty customer rebate credits once they have been authorised
- All credit notes must be processed before month end except for credits required for invoices generated on the last day of the month
- Releasing of sales orders in accordance with levels of authority
- Customer refunds to be properly completed and supporting paperwork to be submitted to Cash Control Dept as per the SOP on the same day as requested by the customer
NEW ACCOUNTS:
- Ensure that the Credit Application is completed in full by the customer and ensure that the correct supporting documents are received
- Cover to be obtained from credit insurer on the required credit limit and terms as per the credit application
- Credit insurer annexure to be checked; once cover obtained account to be loaded on the system
BANK INVOICE DISCOUNTING ACCOUNTS:
- Ensure all payments are processed daily against invoices and not left unapplied on the customer account from the ID Bank accounts
- All month end payments are to be processed
- Ensure all customer details are correct on Pastel Express
- Address all special margin queries urgently
- Assist with monthly ID Bank audit
AD HOC DUTIES & OTHER FUNCTIONS:
- Ensure that credit limits are timeously obtained for new orders received
- Advise of accounts that are placed on hold and the reason therefore immediately
- Processing all payments from bank statements daily
- Resolved any cashbook queries raised immediately
- Assist with the admin roles during Branch stock takes
- Yearend customer statements to be printed and filed in a separate audit file
- Resolving of auditors queries
- Ensure that all documentation is provided to auditors on request
- Petty cash control and reconciliation
Desired Experience & Qualification
MINIMUM ESSENTIAL QUALIFICATIONS:
- Salary on offer:R9 000.00 per month
- Matric(ESSENTIAL)
- Minimum of 5 years working experience as a Debtors Clerk(ESSENTIAL)
- Minimum of 5 years solid experience in full Debtors function from A Z(ESSENTIAL)
- Working experience and knowledge onPastel (ESSENTIAL)
- Proficient on allMS Office packages including MS Word & MS Excel (ESSENTIAL)
- Possesses excellent accuracy and attention to detail(ESSENTIAL)
- Excellent analytical & time management skills
- Able to work effectively under pressure in a highpaced logistics environment
- Excellent communication and reporting skills (written & verbal)
- Good track record in respect of conduct reliability & attendance at work
- Own reliable vehicle / reliable arranged transport
Package & Remuneration
SALARY ON OFFER: R9 000.00 PER MONTH
POSITION IS BASED IN PORT ELIZABETH
TO START ASAP
Interested
Employment Type
Full-Time
