Executive Support Officer - CEO
Executive Support Officer - CEO
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Job Description
About Us
At WA Primary Health Alliance (WAPHA) we are dedicated to transforming and sustaining primary health care across Western Australia. As one of the 31 Primary Health Networks (PHNs) in Australia we proudly manage three PHNs guided by ourStrategic Plan. Since our establishment in 2015 weve been committed to strengthening primary care through innovative partnerships and a one health system approach ensuring better access to services and improved health outcomes.
Our work focuses on:
Supporting general practices to deliver topquality patient care.
Funding local primary health services tailored to community needs.
Connecting local services to simplify the health care system.
Leading systemwide reform for longterm impact.
As an organisation that thrives in a dynamic environment we embrace change and seek team members who are adaptable and flexible in their approach.
We are proud to be an inclusive organisation welcoming applicants from all backgrounds including Aboriginal and Torres Strait Islander peoples LGBTIQA individuals people from diverse cultures and people living with disabilities.
Find out more about our values workplace and culture here.
About The role
We have an exciting opportunity for a highly organised professional to support our Chief Executive Officer oneonone. As the Executive Support Officer to the CEO you will serve as the primary point of contact for all matters relating to the CEO while liaising across the Executive Team and Board. By providing highlevel confidential administrative support and coordination you will enable our CEO to focus on leading the organisation effectively. This pivotal role requires initiative diplomacy and outstanding coordination skills to keep our busy executive office running smoothly.
If you have experience supporting Csuite executives and coordinating with Boards and knowledge of the health or nonprofit sector that will be an added bonus (but its not essential). More importantly were looking for someone with the right attitude eagerness to learn and commitment to our mission.
- Location: WAPHA Head Office Level 2 1 Hood Street Subiaco (Hybrid Role)
- Employment Type: Fulltime ongoing
Key tasks and responsibilities include but not limited to:
Executive Support: Manage the CEOs diary inbox and correspondence ensuring priorities are handled and meetings are scheduled efficiently. Follow up on action items delegated by the CEO to make sure nothing falls through the cracks.
Meeting Coordination: Organise highlevel meetings and engagements for the CEO and Executive Team prepare agendas and papers take meeting minutes and track followup actions to completion. Coordinate communications and logistics for Board meetings and other executive forums.
Communication Liaison: Act as a central point of contact between the CEO and internal or external stakeholders. Handle incoming inquiries correspondence and requests with professionalism and tact representing the CEOs office and WAPHAs values.
Travel & Finance Administration: Arrange the CEOs travel plans and itineraries ensuring all logistics (flights accommodation agendas) are in place. Process travel expenses and credit card invoices promptly and accurately.
Document Management: Prepare file and distribute documentation and correspondence maintaining wellorganised records. Ensure sensitive documents are handled with utmost confidentiality and delivered to the right people on time.
Project Support: Assist the CEO with executivelevel projects and adhoc initiatives as required from coordinating reports to helping drive strategic projects forward. Youll wear many hats to support the CEO and leadership team wherever needed.
To be considered for this role candidates must meet the following selection criteria:
Essential experience and education
Demonstrated experience in providing highlevel executive support including diary and email management.
Strong organisational and time management skills with the ability to prioritise tasks effectively.
Excellent interpersonal and written communication skills with experience engaging with senior leadership and external stakeholders.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and document management systems.
Proven ability to maintain confidentiality and use discretion when handling sensitive information
Experience in coordinating meetings preparing agendas and minutes and supporting project activities.
Ability to work independently and adapt to changing priorities.
Previous experience in the health or notforprofit sector (desirable).
Project management experience (desirable).
What we offer
Enjoy a hybrid work model combining the flexibility of working from home with access to our stateoftheart Subiaco office.
Were dedicated to your growth with a strong commitment to employee development and professional learning opportunities.
Take advantage of generous salary packaging with up to $15900 for general living expenses and $2650 for entertainment taxfree each year.
Access to an Employee Assistance Program for professional and confidential support when you need it.
Additional paid parental leave to help balance work and family life.
Enjoy a paid day off during our Christmas shutdown period.
Benefit from our $200 annual health and wellbeing reimbursement.
Unlock thousands of learning opportunities with full access to LinkedIn Learning.
Study leave options available to support your academic pursuits.
Option to purchase additional leave for greater worklife balance.
Access long service leave after 7 years if eligible with a full 13 weeks available after 10 years of continuous service.
To Apply
Please submit your application by clicking the Apply button.
Your application should include your CV. To help showcase your abilities our recruitment process begins with a Vervoe skills assessment giving you a glimpse into the typical tasks involved in the role. Keep an eye on your inbox including the junk folder so you dont miss out on the chance participate in our recruitment process.
Applications close 3:00 PM Thursday 8th May 2025.
If you have any queries please email Please note that applications must be submitted via the link provided applications received by email will not be accepted.
Eligibility Requirements: Candidates must hold unrestricted Australian working rights. Successful applicants will be required to provide relevant qualifications a valid visa (if applicable) a passport and a National Police Check upon request.
Required Experience:
Chief
Employment Type
Full-Time
