MIS Exams Coordinator 2024BL083

Here at East Durham College we have an exciting opportunity for someone to join our team as an MIS & Exams Coordinator. The role would require you to work on a full time basis of 37 hours per week at our Willerby Grove site in Peterlee.

Main purpose:

To administer MIS and Exams processes across all campuses ensuring that all information is accurate and reliable and that procedures are correctly followed in accordance with relevant legislation college policies and departmental guidelines and deadlines.

To work closely with the MIS and Exams Team Leaders adopting a flexible customer oriented approach to ensure the provision of a high quality service.

Main duties:

1. Checking accuracy of enrolments and amendments prior to input.
2. Accurate fee assessment and input of student enrolments adjustments to learning as required for all learners including Apprenticeships.
3. Assist with the correction of funding validation queries for all funding streams.
4. Assist with the validation of data and documents to evidence funding claims.
5. Download of accurate examination base data.
6. Registration of learners with awarding bodies.
7. Submission of test entries with awarding bodies.
8. Supporting the process relating to access arrangements e.g. making applications to awarding bodies rooming.
9. Processing of certificate claims and issuing certificates to learners.
10. Downloading results from awarding body secure sites and preparing for results to be disseminated to each student.
11. Dealing with requests and administering post results services.
12. Secure storage and preparation of exam papers.
13. Allocation of invigilators and room bookings for the college examination timetable.
14. Assist in the coordination of the timetabling/ on line register process timetable set up and amendments.
15. Input and amendment of course information from curriculum plans across all funding streams.
16. Supporting curriculum staff in the use of ProSolution relating to course enrolment examination and achievement processes.
17. Retrieval of information from appropriate software e.g. 4cast LARS ESFA ILR Hub.
18. Support colleagues within the team to provide a high quality service ensuring the office is always suitably manned and telephones answered.
19. Supporting the Director of Data Management & Exams and MIS & Exams Team Leaders in ensuring all deadlines are met and targets are achieved.
20. Liable to undertake other duties as may be reasonably required commensurate with the grade place of work or at other locations in the College to meet the business needs.

What we offer:

• LGPS Pension Scheme with up to 19.5 employer contributions
• Free Gym Membership.
• Enhanced Maternity/ Paternity and Adoption leave.
• 3 days paid emergency leave per year.
• Various Paid and unpaid leave for other needs
• Funded Continuous Professional Development (CPD) where appropriate.
• Onsite restaurant Canteen and Hair and Beauty Salon
• Free onsite parking
• On site Nursery facilities (up to 5 yoa)
• Cycle to work scheme and much more

Theres never been a better time to join the fantastic team here at East Durham College with recent investment in our already outstanding teaching facilities and further investment still to come the College has a great deal on offer for both staff and Durham College provides access to education for all with pathways through stages of learning across a broad offer and with close alignment to employment opportunities in the North East the College recently gained its fifth GOOD Ofsted rating in a row.

The College is split over 3 campuses with a very board offer of courses from general FE and Alevel to specialist land based and technical provisions there is something for everyone. As a member of the team here at East Durham College you will have access to a generous holiday entitlement Local Government or Teachers Pensions Free Gym (Willerby Grove Campus) Free parking and much more.

We are committed to promoting a diverse and inclusive community a place where we can all be ourselves and succeed. As part of that ethos we aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from all backgrounds to apply and join us.

At East Durham College we follow Safer Recruitment and Keeping Children Safe in Education guidance.

East Durham College is proud to be a Disability Confident employer and we operate a guaranteed interview scheme. If you meet the essential criteria you will automatically be selected for an interview.

East Durham College is committed to creating an environment where everyone feels proud confident challenged and supported and are holders of Disability Confident.

East Durham College is committed to safeguarding children and vulnerable adults therefore this role requires an Enhanced DBS check.

More information about the College can be found on our website.