Administrative Assistant
Administrative Assistant
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Job Description
Posting Date
04/25/25Application Deadline
04/28/25Pay Range
$20.50 $32.00 HourlySalary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
UnclassifiedDepartment
Correctional HealthAbout the Position
Are you passionate about providing organized coordination of projects and programs Are you a detailoriented people person who is interested in helping ensure executive leadershipled initiatives run smoothly and comply with requirements As an experienced Administrative Assistant youll have the opportunity to support the Director of Nursing and other leaders in one of the countrys premier corrections healthcare facilities!
The Maricopa County Department of Correctional Health Services is seeking a motivated organized and efficient Administrative Assistant to assist and coordinate nursing operational functions.
About Us
Proud to Offer
Work with a greater purpose
Tuition reimbursement
Exceptional worklife balance
Opportunities for growth and development within Maricopa County
Lowcost highvalue healthcare for you and your qualifying dependents
Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
Paid vacation sick time and parental leave
Extensive wellness program including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27 monthly contribution rate and includes a 100 employer match on Day 1
Learn more at Work With Us Maricopa County AZ
We Require
Three years of responsible clerical and/or administrative experience
High school diploma or GED
Must complete an MCSOHR fingerprint/background check
We Also Value
Associates degree in business or a related field
Experience with compiling and tracking data writing reports and creating and editing documents
Three years of experience using a variety of office equipment and software (i.e. PC Outlook Word Excel SharePoint PowerPoint Adobe)
Job Contributions
Provides comprehensive administrative support related to creating finalizing and maintaining documents and correspondence such as clinical practice guidelines policies and procedures databases information packets memos emails and other communications for all aspects of nursing management
Maintains calendars for the Director and Assistant Director of Nursing by scheduling and preparing for meetings appointments and events
Serves as a pointofcontact for nursing executive leadership maintaining confidentiality and appropriately routing and prioritizing requests messages emails and calls received
Prepares meeting agendas and presentation materials takes and transcribes meeting minutes and prepares summaries for review and distribution
Accurately maintains and works to improve the information available on the Nursing SharePoint site
Independently manages time and work volume to ensure deadlines are met and supports leadership with timesensitive needs
Maintains communication between nursing executive leadership CHS leadership and support staff and answers requests within the scope of authority
Coordinates researches and provides required information for various special projects
Disseminates vital quality management information and updates to Correctional Health Services employees using the Correctional Health Services distribution list
Functions as administrative liaison for NCCHC annual accreditation maintenance reports and as the point of contact for onsite visits
Carries out all administrative phases of the annual patient satisfaction survey. This includes preparing and distributing packets gathering and compiling survey results creating final reports and communicating survey outcomes per protocol
Performs general office duties such as photocopying faxing mailing and managing office supply inventory in a fiscally responsible manner
Supports and assists with nursing recruitment responsibilities as needed
Working Conditions
Must be able to work inside an office/administrative area of a correctional facility
May be assigned to various clinical jail locations in the Phoenix area within a 5mile radius
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Employment Type
Full-Time
