Senior Administrative Assistant Department of Applied Business Studies
Senior Administrative Assistant Department of Applied Business Studies
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Job Description
Department
Applied Business StudiesJob Posting Title
Senior Administrative Assistant Department of Applied Business StudiesJob Description
The Senior Administrative Assistant provides administrative and general office support duties for the department chair and faculty in the Department of Applied Business will include office management and communication bookkeeping and some marketing/social media. This position does supervise a student employee. A successful candidate needs to be able to work independently take initiative manage tasks simultaneously and possess strong communication interpersonal and timemanagement skills.
MINIMUM QUALIFICATIONS: This position requires a High School Diploma or equivalent.
PREFERRED QUALIFICATIONS: Excellent customer service skills; Ability to create marketing materials and use social media platforms: Strong written communication skills; Proficiency with Microsoft Office applications (Word Excel etc); Familiarity with Workday; Experience in an office setting
APPLICATION DEADLINE: Review of applications will begin May 2 2025 and continue until the position is filled.
SALARY: $15.03 per hour plus benefits package.
START DATE: As soon as possible but is negotiable.
BENEFITS: To review our competitive benefit package please visit FHSU Benefits.
RESPONSIBILITIES:
General Office & Administration
- Communicates with students faculty staff and administrators on a daily basis. The Senior Administrative Assistant is the primary contact person for students faculty and staff who come into the office email message on Microsoft Teams or call the office for information.
- Hires and supervises student employee; sets work schedule and establishes work assignments for the student employee
- Orders and purchases supplies and equipment as necessary; Maintains inventory of supplies and equipment.
- Coordinates the maintenance of office equipment.
Financial Records and Data Management
- Perform bookkeeping tasks such as tracking expenditures for the departments state and Foundation accounts.
- Reconciles all department accounts between Workday and the accounting process every month to provide monthly department account activity and balance reports.
- Submit invoices for payment and reconcile credit card charges.
- Process travel reimbursement for the chair and faculty within the department.
- Maintain an organized system of data and records to be shared with the department chair and other stakeholders.
Scheduling and Event Planning
- Assist the department chair in determining class schedules for faculty and ensure schedules are prepared and submitted on time.
- Assist with planning meetings and events for the department.
- Assist with itineraries for campus interviews and reimbursements for candidates
Technology and Social Media Management
- Develop proficiency in Workday the universitys online platform for managing student records to process financial transactions process travel reimbursements and perform HR tasks.
- Oversee the departments social media accounts and maintain the departments webpages to ensure accurate information is provided to the public.
- Assist with creating brochures and other items to promote the department and programs. Much of this is done using Canva.
APPLICATION PROCESS: To apply for this position please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
REQUIRED APPLICATION DOCUMENTS: Applicants must submit a cover letter resume and names and contact information for three professional references. Applicant documents should be submitted in one PDF.
If you have questions regarding the position please contact:
Name: Stacey Smith
Phone:
ABOUT THE DEPARTMENT:
The Department of Applied Business Studies (ABS) is one of four departments in the Robbins College of Business and Entrepreneurship at FHSU and offers outstanding undergraduate and graduate instruction. Currently the degrees and majors offered by the department are a BBA in Marketing a BS in Business Education and a BS/BBA in Tourism and Hospitality Management. All of these degrees are offered through online and facetoface instruction. The department is involved in international partnerships. Additionally the department contributes to teaching Marketing courses in the colleges MBA program.
ABOUT THE COLLEGE:
The college consists of four departments: Applied Business Studies; Economics Finance and Accounting; Informatics; and Management and consists of more than 50 fulltime faculty supported by key staff. In addition to a wide range of undergraduate programs it has a Master of Business Administration program and offers Master of Professional Studies degrees in Human Resource Management and varying areas of Informatics as well as graduate work in the area of Corporate Communications and Business Education. The RCOBE is housed in the historic but recently remodeled McCartney Hall and Hammond Hall. In addition to oncampus offerings the college offers several undergraduate and graduate degrees online. It also participates in joint degrees with two partner universities in China as well as other international partnerships. Website: of Hays
FHSU is located in Hays a vibrant college town of approximately 20000 located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education health care professional services shopping culture and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities including the comprehensive Center for Health Improvement Hays Aquatic Park Smoky Hill Country Club Hays Municipal Golf Course and extensive walking running and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating fishing and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent PreK and K12 public and private schools. With over 60 restaurants major retail outlets a low unemployment rate and very short commute times the city provides a safe welcoming lowcost highquality living environment for the residents who call Hays America home.
Notice of Nondiscrimination Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender race religion national origin color age marital status sexual orientation genetic information disability or veteran status.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes workingafterretirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or for further information on how this might affect you.
Required Experience:
Senior IC
Employment Type
Full-Time
