Program Management Specialist
Program Management Specialist
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Job Description
Title: Program Management Specialist
State Role Title: Prog Admin Specialist II
Hiring Range: $69611 $113118
Pay Band: 5
Agency: VA Dept of Transportation
Location:Richmond Virginia
Agency Website: Type: General Public G
Job Duties
The Virginia Department of Transportation (VDOT) is excited to announce a competitive opportunity to serve as a Program Management Specialist in our Central Offices Federal Programs Management Division. This position is located in Richmond Virginia.
What drives you Whether its knowing the work you do makes a difference having a great work/life balance working on exciting and challenging projects leading innovation and championing change or simply working with a great group of people who are committed to professionalism at the Virginia Department of Transportation we have something for you.
This position manages tasks required to ensure maximum usage of federal funds. Maintain and update STIP database. Prepare requests for TIP amendments.
Additional responsibilities include but are not limited to:
Strategy Activities: Review potential projects to be included in Annual Strategy. Prepare maintain update and communicate to management a strategy to plan obligations to maximize federal spending authority. Manage and monitor maintenance groupings and prioritize reviews of new or changing projects that may impact the obligation plan.
Correspondence and Federal Legislation: Respond to inquiries concerning federal funding and STIP related matters. Research and respond to inquiries from FHWA and department personnel concerning programming of federal funds and project eligibility for federal reimbursement.
STIP and TIP Amendment: Prepare STIP and TIP amendment and modification requests verifying accuracy of data through iSYP and PCES databases and programming appropriate federal funding sources. Maintain and update STIP and Groupings databases. Assist with development and preparation of annual reports. Review projects scheduled for advertisement to assure project included in STIP. Review data for CN phase of projects to determine the impact on STIP and TIP and Federal Strategy. Work with districts and FHWA for STIP and TIP amendment approval.
VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan deliver operate and maintain a transportation system that is safe moves people and goods enhances the economy and improves quality of life. VDOT is the third largest statemaintained highway system in the country maintaining over 58000 miles of roads bridges and tunnels and employing over 7700 people through a diverse workforce. Our culture includes teamwork transparency nimble learning creativity and collaboration that values differences.
We are a Virginia Values Veterans (V3 official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 2010. If you are a Veteran or Virginia National Guard Member we urge you to respond accordingly on your state application.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices please visit Information for VDOT Employees and Applicants: have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values therefore visit to review them and if in agreement we welcome you to apply.
Minimum Qualifications
- Ability to communicate effectively orally and in writing with customers.
- Experience applying statewide federal planning practices and regulations as they relate to STIP.
- Skill in the use of computer software systems including Excel and Access databases.
- Ability to manage multiple tasks.
- Knowledge of state highway financing federal highway financing federal programs procedures rules and regulations.
- Ability to analyze research and interpret data.
Additional Considerations
- A combination of training experience or education in Business Administration Project Management Accounting Fiscal Management or related field.
- Demonstrated ability to analyze and interpret financial data in compliance with federal and state laws regulations policies and procedures.
- Ability to perform indepth multisystem detailed research and reconciliations and maintain documents that are accurate complete and auditable.
- Project tracking and management experience with the ability to manage complex multifunded multiphase projects.
- Ability to work in a timesensitive deadlineoriented environment with demonstrated ability to manage organize and prioritize tasks.
- Proficient skill in the use of computers databases and software applications to include Microsoft Office products.
- Strong communication skills with the ability to work in both an independent and team environment.
- Demonstrated skill providing support to various levels of an organization both internally and externally
- Selfstarter with ability to follow guidance and written processes.
- Experience with regulatory or financial reporting.
- Experience developing training material and providing training to various audiences.
- Knowledge of VDOT programs policies project programming and scheduling activities.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
This position requires a fingerprint based Criminal History Background Check DMV Record Check and Work History Verification with references.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request with coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided with an emergency operations assignment.
Once onboarded this position may be eligible for telework opportunities; availability hours and duration of telework shall be approved as outlined in the Commonwealth telework policy (only for eligible positions).
VDOT utilizes a marketbased pay program which has been approved by DHRM. Therefore advertised rates of pay may or may not align with the Commonwealth pay bands.
Additional positions may be filled from this recruitment within 90 days.
Contact Information
Name: Tammy Varble
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
