Office Coordinator Personal Assistant
Office Coordinator Personal Assistant
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Job Description
JOB OBJECTIVE
We are seeking a highly organized adaptable and proactive Oce Coordinator / Personal Assistant to serve as a vital member of our team. This hybrid role combines traditional oce coordination responsibilities with highlevel personal and executive support for our CEO offering a dynamic and rewarding opportunity for someone who thrives in a fastpaced environment and enjoys variety in their daytoday work. This is an ideal role for someone who takes pride in being dependable discreet and detailoriented and who is energized by supporting others and keeping things running smoothly behind the scenes.
ESSENTIAL FUNCTIONS
Oce Coordinator
- Act as the face of Sportsdigita for visitors who arrive at our oce; directing them to appropriate conference rooms informing appropriate staff about their arrival and ensuring they have a warm greeting and welcome
- Receive and sort mail daily pack and ship packages sending out to ensure timely delivery
- Assist Finance team with expense reporting scanning checks/bills and collecting company receipts for accurate record keeping
- Ensure lunch is provided daily for CEO and President and as needed occasionally for other executives and scheduled meetings
- Keep the oce common areas conference rooms and kitchen clean throughout the day
- Ensure oce supplies are always stocked responsible for ordering supplies when needed and managing oce vendor relationships
- Act as liaison with building management for oce maintenance requests and badges
- Support executive leaders with miscellaneous errands as needed throughout the day
- Coordinate all company travel arrangements including flights hotels transportation and itineraries for staff and leadership
- Help plan and coordinate internal meetings and maintain conference room calendars
- Assist with onboarding processes for new hires and coordinate with HR/IT on setup needs
Personal Assistant to the CEO
- Provide comprehensive executivelevel support including calendar management meeting scheduling and travel planning
- Manage confidential and sensitive information with the highest level of professionalism and discretion
- Handle personal errands coordinate personal tasks and support personal and business projects as assigned
- Maintain bookkeeping records for personal purchases and track spending for the CEO
- Be available after hours for timesensitive or emergency needs
- Act as a trusted partner and righthand to the CEO anticipating needs and proactively resolving
Required Experience:
Manager
Employment Type
Full-Time
