Transit Administrative Billing Coordinator
Transit Administrative Billing Coordinator
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Job Description
Our Lamar office in Salt Lake City UT is now hiring a Transit Administrative & Billing Coordinator to help us bring innovative outdoor advertising campaigns to life for brands in Salt Lake City Utah and the surrounding areas. The purpose of the Transit Administrative/Billing Coordinator is to provide highlevel administrative support in a fast paced sales environment including contract flow accounts payable and collections assistance etc. This role will also provide excellent support and consistently improve the internal and external customer experience through serviceoriented collaborative approach with all departments in the organization.
Why Lamar
Lamar Advertising has been named as a Best Company to Work For in U.S. News & World Reports annual ranking. Check out these videos to learn more about Lamar:
What can you expect from us
- A MondayFriday 8:00 am 5:00 pm hybrid workschedule with paid holidays
- An hourly rate of$22 $26/hour
- 4 week comprehensive training program with opportunities to participate in our corporatehosted Lamar Sales School
- Multiple medical plan options and a health savings account
- Monthly cell allowances for workrelated expenses
- Hospital Critical Illness and Accident coverage
- Dental and vision insurance
- Short and longterm disability and paid parental leave
- 120 hours of paid time off (PTO) that increases with tenure
- 12 paid company holidays including Presidents Day and Juneteenth
- Employee Stock purchase plan
- 401(k) plan with company match
- Wellness program incentives such as medical plan premium holidays and HSA contributions
- Ongoing professional development and internal leadership programs to maximize your career potential
- Advancement opportunities as our goal is to promote all Sales Managers from within!
What were looking for in YOU:
- Ability to read interpret and create a variety of documents including contracts emails letters spreadsheets and graphs.
- Must have knowledge of a variety of computer software applications in word processing spreadsheets and database. Spreadsheet skills must include the ability to create spreadsheets in Excel and develop complex formulas link worksheets and combine data from more than one source.
- Working knowledge of standard accounting practices and experience using automated/computerized accounting systems. Experience with bookkeeping procedures.
- Must have strong math skills (i.e use decimals to compute ratios and percentages draw and interpret graphs calculate markups and discounts).
- Some analytical ability is required in order to gather and summarize data for reports find solutions to various administrative problems and prioritize work.
- Work requires an excellent command of the English language.
- Must be well organized and have excellent written and oral communication skills and have the ability to interact effectively with clients management sales staff and corporate contacts
- Position continually requires demonstrated poise tact and diplomacy.
- Work requires continual attention to detail in composing typing and proofing materials establishing priorities and meeting deadlines.
- Strong work ethic someone who takes great pride in professionalism responsibility and is proactive
- Top candidate will be upbeat and have an outstanding service orientation as well as excellent verbal written and listening skills
Education and Experience Requirements
- High School diploma required
- College Degree in business or related degree preferred
- 1 years experience in an office setting is required preferably in sales administration
- 1 years experience processing A/P required
- 3 years A/R and collections experience preferred
- Minimum of 1 years experience in bookkeeping/accounting and using automated/computerized accounting systems is required
- OR equivalent combination or education and experience
A day in the life:
- Supports all departments in contract processing and flow including review of upcoming contracts for completeness and accuracy. Accountable for quality control in final contract submission for billing
- Prepare supporting documents such as billing instructions and addendums that clarify information
- Enter and update data in the CRM system
- Ensure credit applications are complete and that contracts are credit screened before billing
- Review installation reports for completeness and route as directed
- Assist with processing invoices in a timely manner
- Maintain active ATB reports and assist with collection efforts
- Process customer receivables including allocating payments to correct plants and customer refunds
- Maintain a thorough and organized (electronic or filed) archive of documents
- Maintain a highlevel of expertise in appropriate Lamar systems
- Prepares or assists in gathering documents needed to support billing activities.
- Assist and work with Office Manager on needed projects
- Handles extensive work via phone and email.
- Keeps management informed of area activities and of any significant problems
- Work effectively and efficiently with crossdepartments
- Work strategically to maximize efficiencies and value for the transit authorities advertisers and Lamar
- Update credit approvals in CRM
- Review POP reports for completeness and route as directed
- Assists management in the setup and support of new plants and the closeout of locations that Lamar is exiting as needed
- As required may perform local errands to pick up and deliver supplies meals etc.
- Receives packages and mail for the office
- Assist Office Manager with office organization and maintenance of equipment and facilities
- Crosstrain with other administrative positions and duties to ensure adequate coverage
Physical Demands and Work Environment
- The primary work environment for this position is an office.
- The physical demands for this position include light lifting seeing (with a focus on reading acuity and depth perception) and talking.
- Nights spent away from home traveling are less than 10
Who we are:
Founded in 1902 Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351000 displays across the United States and Canada Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
We provide ad space through:
Billboards
Interstate logos
Handpainted murals
Transportation and airports
The largest network of digital billboards in the United States
We live by the Golden Rule and we operate with honesty and integrity in every aspect of our business. We are open with our employees transparent with our customers and loyal to the communities in which we serve. While Lamar is a large company each office has its own culture and family atmosphere making employees feel connected both locally and nationally.
We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70 decrease by 2026 as a result of our efforts.
Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic
SMS and Email Communications:By providing your contact information and submitting this form you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities hiring events and careerrelated updates. Message and data rates may apply. You can opt out at any time by emailingor replying STOP to text messages. Your information will be processed in accordance with our.
Disability SelfIdentification:When applying for a job with Lamar you will be asked to voluntarily selfidentify whether you have a disability. Please take a moment to watch this video for clarification on why were asking for this information!
California Residents Lamar collects personal information in the ordinary course of considering job applicants. This information may include for example name address phone number and other contact information employment history and reference contact information and any other information provided by an applicant to Lamar. By submitting an application you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
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Required Experience:
IC
Employment Type
Full-Time
