Executive Assistant Project Coordinator
Executive Assistant Project Coordinator
Posted on :
24-04-2025
Employer Active
1 Vacancy
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Job Description
This is a remote position.
Job Highlights:
- 40 hours / week
- Monday to Friday 8 AM to 5 PM Sandy Spring MD Time with 1 hr unpaid break
Key Responsibilities:
1. Administrative Support:
- Manage and organize executive calendars scheduling meetings and appointments.
- Handle email correspondence prioritize messages and respond on behalf of executives when necessary.
- Prepare reports presentations and other business documents.
- Organize and maintain digital files ensuring accessibility and confidentiality.
- Assist in travel arrangements including booking flights accommodation and transportation.
2. Project Coordination & Operations:
- Track project timelines and deadlines ensuring tasks are completed on schedule.
- Assist in preparing bids contracts and other projectrelated documents.
- Communicate with subcontractors vendors and clients to coordinate project details.
- Maintain records of permits licenses and compliance documentation.
- Conduct research and gather data to support decisionmaking.
3. Communication & Client Relations:
- Act as a point of contact between executives employees clients and subcontractors.
- Draft and send professional emails proposals and followups.
- Take meeting minutes and distribute action items.
- Assist in handling customer inquiries and addressing concerns professionally.
4. Financial & Office Management:
- Assist in managing invoices expense reports and budget tracking.
- Handle basic bookkeeping tasks and liaise with accounting teams.
- Manage subscriptions software licenses and office supplies.
- Prepare and send purchase orders or payment requests.
Required Skills & Qualifications:
- Experience: 3 years in an executive assistant administrative or project coordination role (preferably in construction real estate or a related field).
- Technical Skills: Proficiency in Microsoft Office Suite Google Workspace project management software (e.g. Trello Asana Procore) and CRM tools.
- Communication: Strong verbal and written communication skills.
- Time Management: Ability to prioritize and multitask efficiently in a fastpaced environment.
- ProblemSolving: Strong analytical and decisionmaking skills.
- Confidentiality: Ability to handle sensitive business information with discretion.
Responsibilities
- Be available during agreedupon business hours and respond promptly.
- Maintain professionalism in all communications.
- Proactively manage and anticipate the needs of executives.
- Adapt quickly to changes and take initiative without constant supervision.
- Provide regular updates on tasks and progress.
- Ensure accuracy and completeness in all documentation and correspondence.
- Continuously improve processes to enhance efficiency
Independent Contractor Perks
- Permanent workfromhome
- Immediate hiring
- Steady freelance job
ZR22437JOB
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Employment Type
Full Time
Company Industry
Key Skills
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