Legal Support Specialist Legal Secretary

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Team as a Legal Support Specialist located in our Denver office.

We are seeking a highly skilled and meticulous professional who thrives in a fastpaced deadlinedriven environment. The ideal candidate possesses strong problemsolving and decisionmaking abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a cando attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a clientfocused mindset and an initiativetaking approach you will play a critical role in driving success and anticipating needs. If you are someone who values precision adaptability and innovation we invite you to join our team and make a meaningful impact.

This role will be based in our Denver office on an inoffice basis. This role reports to the Business Director.

Position Summary

This position provides a wide range of legal administrative clerical and document processing services to a team of attorneys in the Corporate Real Estate and Public Finance Departments as well as provides general support to the office.

The Legal Support Specialist will manage the attorneys calendars documents and word processing. The successful candidate will effectively arrange appointments enter time prepare expense reports arrange travel and facilitate all aspects of the professional and personal responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Must be flexible to work overtime as needed.

Key Responsibilities

• Provides comprehensive administrative and legal support to attorneys in the corporate real estate and public finance practice areas

• Drafts edits proofreads and processes legal documents including correspondence various corporate documents such as Articles of Incorporation Operating Agreements Placement Memoranda contracts etc.

• Oversees and coordinates service related to Secretary of State filings and annual reports

• Prepares and organizes closing binders and coordinate document and distributes final closing binders via online portal system

• Manages document workflows including filing signature collection and distribution

• Prepares signature pages for and distributes same to all closing parties via electronic means (email Docusign Adobe ESign etc.

• Compiles full executed transaction documents via PDF including inserting executed signature pages as well as any related Exhibits/ Schedules.

• Updates and maintains case information and legal files (both paper and electronic); organizes scans and files documents in a designated order

• Manages document deliveries and tracks final executed documentation

• Reviews and coordinates invoices and billing correspondence and expense reimbursements

• Opens new client matters and submits conflicts request for new matter openings

• Prepares draft engagement letters

• Maintains calendars in Outlook arranges client meetings prepares agendas drafts engagement letters and audits responses arranges travel and collates documents

• Receives and/or screens telephone calls for supported attorneys and conveys messages as necessary

• Assists with overflow work and special projects

• Provides backup support to Legal Support Specialist team

• Maintains a database of standardized form letters and documents

• Assists attorneys with monitoring CLE compliance period and reporting requirements

• Assists with other activities as needed and additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Established understanding of corporate real estate and public finance practice areas

• Comprehension of a variety of legal court documents including complaints answers rulings judgments affidavits motions reports memos and correspondence

• Strong ability to maintain high standards use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail organizational skills and ability to manage time effectively

• Excellent interpersonal skills communication skills and the ability to collaborate well in a team

• Ability to work under pressure and meet strict guidelines

Education & Prior Experience

• Bachelors Degree or equivalent is preferred

• Minimum 5 7 years of experience as a legal secretary working a business law practice with exposure to corporate real estate and public finance work

Technology

• Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$35.08 $46.63 per hour

Actual pay will be adjusted based on experience location and other jobrelated factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to meritbased consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of nondiscrimination on any protected basis.