Admission CounselorAssistant Director of Admission
Admission CounselorAssistant Director of Admission
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Job Description
DePauw University is an Equal Employment Opportunity Employer: Women members of underrepresented groups and persons with disabilities are encouraged to apply. Position will remain open until filled.
The Admission Counselor will manage an assigned recruitment territory travel throughout the fall and spring to high schools and college fairs and meet with prospective students and families. Manage regional programming including interview programs and student receptions. Cultivate relationships with high schools school counselors and independent counselors on behalf of the university. Interact with regional alumni associations to promote alumni volunteer efforts for admission and complete special projects.Frequent weekend and evening work is required. Additional responsibilities related to the organization and the offices efforts will be assigned based on office needs and the individuals skills and experience.
If skills and experience warrant this position will be an Assistant Director of Admission level. The Assistant Director of Admission will be responsible for meeting enrollment goals and objectives for an assigned territory in each admissions cycle. Responsible for the coordination of recruitment efforts in assigned territory which includes representing the University at inperson and virtual high school visits college day/night programs and college fairs; and conducting follow up activities designed to enhance students interest in DePauw. As a frontline ambassador of DePauw Universitys brand the Assistant Director must identify recruit and enroll students wellmatched with the Universitys programs and culture. Engagement with prospective students their families and other influencers includes timely response to questions or concerns as well as proactive relationship building. Assistant Directors review applications for admission as assigned to them and make recommendations to the Assistant Vice President of Admission regarding decisions and merit scholarship within the institutions prescribed admission and merit scholarship guidelines. Frequent weekend and evening work is required. Additional responsibilities that relate to the organization and efforts of the office will be assigned based on office needs and individuals skills and experience.
Admission Counselor:
Essential Functions Statement(s)
Support prospective and incoming students and their families in their college search and application process.
Manage the assigned recruitment territory by closely monitoring application numbers reviewing application documents recommending admission decisions conducting correspondence/communication.
Serve as an admission officer on the admission committee.
With training and support understand and be prepared to clearly articulate DePauw Universitys mission benefits key features of all academic programs campus life opportunities campus amenities and any other key points of interest to prospective students their families and/or their college search counselors or representatives.
Gather track and analyze data with the help of the admission Client Relationship Management System (Slate) and enrollment systems specialists.
Counsel prospective students and families on scholarships and financial aid.
Produce reports on key indicators to be agreed upon with the Assistant Vice President for Admission in order to communicate weekly recruitment progress in the context of future goals and past performance.
Other duties and responsibilities as assigned by the Associate Director of Admission or Assistant Vice President for Admission which supports general recruitment and enrollment goals.
Competency Statement(s)
Accountability Ability to accept responsibility and account for decisions and actions.
Active Listening Ability to actively attend to convey and understand the comments and questions of others.
Analytical Skills The ability of the individual to gather raw data and to process that data into a meaningful form.
Autonomy Ability to work independently with minimal supervision.
Communication Oral Ability to communicate effectively with others using the spoken word.
Communication Written Ability to communicate in writing clearly and concisely.
Coaching and Development Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Creative Ability to think in such a way as to produce a new concept or idea.
Detail Oriented Ability to pay attention to the minute details of a project or task.
Diversity Oriented Commitment to valuing a variety of different experiences encouraging input and collaboration from campus stakeholders including being mindful of experiences related but not limited to: age gender race ethnicity religion socioeconomic status sexual orientation and/or job type.
Energetic Ability to work at a sustained pace and produce quality work.
Goal Oriented Ability to focus on a goal and obtain a predetermined result.
Innovative Ability to look beyond the standard solutions.
Interpersonal Ability to get along well with a variety of personalities and individuals.
Organized Possessing the trait of being organized or following a systematic method of performing a task.
Presentation Skills Ability to effectively present information publicly.
Project Management Ability to organize and direct a project to completion.
Relationship Building Ability to effectively build relationships with faculty prospective students current students and coworkers.
Team Builder Ability to convince a group of people to work toward a goal.
SKILLS & ABILITIES
Education: Bachelors degree required.
Experience: Experience as an undergraduate admissions intern student ambassador or student volunteer is preferred.
Communication/Language: Ability to effectively communicate and/or present information to top management peers and public groups including high school students their parents and school and independent counselors.
Computer Skills: Familiarity and facility with database management statistical programs and webbased applications.
Other Requirements:
Must be committed to and be able to articulate the value of a residential liberal arts education.
Candidates must be comfortable traveling alone (by mass transit or by driving day or night) possessing the ability to navigate from location to location in unknown environments and the flexibility and problemsolving skills to successfully navigate challenges.
Must be a team player possess strong oral and written communication skills as well as creativity and innovation.
Must have a proven track record of meeting deadlines and assessing priorities asking for guidance when needed.
Demonstrate effective collaboration with faculty and campus partners.
Must be able to drive long distances and work flexible hours on evenings and weekends when needed.
Assistant Director:
Essential Functions Statement(s)
Manage an assigned geographic territory including contacting prospective and accepted students and traveling eight to ten weeks to selected geographic areas. Recruitment travel includes event scheduling attendance and follow up data entry of prospects and event notes. Some recruitment events are virtual.
Recruit diverse and academically talented students while serving as a university representative for prospective students from initial inquiry to enrolled status.
Understand and be prepared to clearly articulate DePauw Universitys mission benefits key features of all academic programs campus life opportunities campus amenities and any other key points of interest to prospective students their families and/or their college search counselors or representatives.
Understand and be prepared to clearly respond to basic questions or concerns regarding financial aid.
Interview prospective students to enhance their level of interest in the University and to evaluate their academic readiness for the rigors of a DePauw education.
Evaluate application credentials and recommend admission decisions and merit scholarship recommendations to the Assistant Vice President of Admission in accordance with the prescribed guidelines.
Complete all necessary followup activities designed to enhance an applicants interest in DePauw.
Coordinate followup activities with prospective students and their parents school counselors and alumni to meet enrollment goals.
Develop and cultivate relationships with school counselors independent counselors and representatives of communitybased organizations.
Maintain accurate reports and gauge the effectiveness of recruitment activities.
Participate as assigned on the Counselor of the Day rotation ensuring that all campus visitors are properly greeted given an admission presentation and tour and that their needs questions and concerns while on campus are all appropriately and thoroughly addressed.
Attend all oncampus events throughout the year.
Complete other duties or special assignments as assigned by the Associate Director of Admission and/or the Assistant Vice President of Admission. All recruiting staff will be assigned other duties or special assignments by the Associate Director of Admission and/or the Assistant Vice President of Admission. Examples may include but are not limited to social media and marketing liaison vendor liaison content writer peer trainer etc.
Perform other duties as assigned
Competency Statement(s)
Accountability Ability to accept responsibility and account for his/her actions.
Active Listening Ability to actively attend to convey and understand the comments and questions of others.
Analytical Skills The ability of the individual to gather raw data and to process that data into a meaningful form.
Coaching and Development Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Communication Oral Ability to communicate effectively with others using the spoken word.
Communication Written Ability to communicate in writing clearly and concisely.
Customer Oriented A desire to serve both external and internal clients by focusing effort on meeting the clients needs understanding their concerns and seeking to build trust.
Decision Making Ability of the individual to select an effective course of action while controlling resources and expenditures.
Diversity Oriented Commitment to valuing a variety of different experiences encouraging input and collaboration from campus stakeholders including being mindful of experiences related but not limited to: age gender race ethnicity religion socioeconomic status LGBTQ and/or job type.
Interpersonal Ability to develop and maintain relationships with others.
Judgment The ability to formulate a sound decision using the available information.
Management Skills ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
Organized Possessing the trait of being organized or following a systematic method of performing a task.
Presentation Skills Ability to effectively present information publicly.
Project Management Ability to organize and direct a project to completion.
SelfMotivated Ability of the individual to reach a goal or perform a task with little supervision or direction.
Strategic Planning Ability to develop a vision for the future and create a culture in which the longrange goals can be achieved.
Team Builder Ability to help ensure that team members are invested in team activities and decisions and that the team works together to achieve a goal.
SKILLS & ABILITIES
Education: Bachelors degree required.
Experience: Minimum of two 2 years of experience in university admission and recruitment as is the ability to articulate the value of a liberal arts education.
Communication/Language: Ability to effectively communicate and/or present information to top management peers and public groups including high school students their parents and school and independent counselors.
Math Ability: Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
Computer Skills: Experience using a complex admission CRM preferably Technolutions Slate; experience working with spreadsheets and shared calendar systems.
Other Requirements:
The successful candidate must be committed to the values associated with a nationally respected liberal arts residential university including those related to diversity equity and inclusion.
Excellent interpersonal and communication skills including written and oral skills are required as is ease in speaking with students parents alumni and counselors.
Proven organizational and multitasking skills maintain deadlines set priorities creativity initiative a high degree of energy and the ability to work as a team member in an enrollment management setting are all required.
Candidates must be comfortable traveling alone possessing the ability to navigate from location to location in unknown environments and the flexibility and problemsolving skills to successfully navigate challenges.
Strong understanding of the admission cycle and contemporary practices in college student marketing and recruitment.
Experience in datadriven planning and budgeting.
Ability to work independently and with a team.
PHYSICAL DEMANDS Lift/Carry
Stand O (Occasionally)
Walk O (Occasionally)
Sit F (Frequently)
Handling / Fingering F (Frequently)
Reach Outward O (Occasionally)
Reach Above Shoulder O (Occasionally)
Climb O (Occasionally)
Crawl O (Occasionally)
Squat or Kneel O (Occasionally)
Bend O (Occasionally)
10 lbs or less F (Frequently)
1120 lbs F (Frequently)
2150 lbs O (Occasionally)
51100 lbs N (Not Applicable)
Over 100 lbs N (Not Applicable)
Push/Pull
12 lbs or less F (Frequently)
1325 lbs F (Frequently)
2640 lbs N (Not Applicable)
41100 lbs N (Not Applicable)
Speak O (Occasionally)
N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33 of the time 0 2.5 hrs/day)
F (Frequently) Occupation requires this activity from 33 66 of the time 2.5 5.5 hrs/day)
C (Constantly) Occupation requires this activity more than 66 of the time 5.5 hrs/day)
Other Physical Requirements:
Vision (near distance peripheral and depth perception)
Hearing (auditory perception or audition)
WORK ENVIRONMENT
Normal office environment
We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant intellectual and creative lives for students and for ourselves. Principles of collaboration respect for each other diversity freedom of expression accountability and service guide the daily decisions and interactions across campus.
DePauw University in affirmation of its commitment to excellence endeavors to provide equal opportunity for all individuals in its hiring promotion compensation and admission procedures. Institutional decisions regarding hiring promotion compensation and admission will be based upon a persons qualifications and/or performance without regard to race color creed religion national origin sexual orientation disability age gender gender identity or gender expression except where religion gender or national origin is a bona fide occupational qualification.
DePauw Universitys goals and commitments are best served if the institution reflects the diversity of our society; hence DePauw seeks diversity in all areas and levels of employment and abides by all local state and federal regulations concerning equal employment opportunities. The University admits hires and promotes individuals upon their qualities and merits.
Employee Benefits Overview
There are many benefits offered to DePauw Employees.
For full time benefits eligible employees these benefits include medical dental and vision insurance. Basic Life insurance Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their voluntary benefitsTuition Remission and Exchange as well as Relocation Allowance are also employee benefits. Seethe Benefits Hub.
All employees may participate in the retirement savings plan as well as employee discounts and access to University resources.
At DePauw we recognize that our employees need to balance work and home. Please refer to University Policies forVacation TimePersonal Time(hourly)andSick Timepolicies in theEmployee Handbookfor more information on these and other benefits. When you need support theCigna Employee Assistancebenefit is available to all employees and their households.
ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER SUCH AS:
- Welch Fitness Center and wellness classes
- Indoor Tennis and Track Center
- University Libraries
- Peeler art galleries
- Green Center for the Performing Arts events and programs
- Ubben lecture series
- Free athletic events
- Bookstore and Starbucks (Greencastle) discounts
- Employee discounted meal plan
- Free parking
- Nature park including walking and biking trails
- Personal duplicating and printing discounts
EEO is the law. Click here for more information.
Required Experience:
Director
Employment Type
Full-Time
