Personal Assistant PA - Temp
Personal Assistant PA - Temp
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1 Vacancy
Job Description
ITS NOT JUST AN OPPORTUNITY TO GET ON THE CAREER LADDER
ITS AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER
Why do people call us the worlds most international company Is it because we operate in more countries than any other logistics provider Is it because we invented cross border shipping over 45 years ago Or is it perhaps because what we do connects people across the world. And the more we can connect people the better life on earth becomes.
We love our role in the world. And were looking for the right people to help us maintain and grow it. People like you.
Role Context
To provide administrative secretarial and assistance support to the SMT members as a whole and contribute in a ensuring timely effective efficient and quality service delivery of the Finance department. Provide the required reporting and organizational support that will lead to the smooth running of the Finance Department
Key responsibilities
Extensive diary management including organisational & administration of meetings setting up internal and external meetings events conference calls conferences etc.
Handle all correspondence and communication including mail faxes letters and memorandums and responding to routine mail handling telephone and customer enquiries related to SMT members
Manage/control the SMTs task items for the team to ensure timely adherence to deadlines
Typing all correspondence for Finance team and maintain confidentiality of all correspondence and communication
Produce and proofread correspondence documents packs and presentations
Administrative responsibilities including filing maintenance of records expenses time sheets faxing photocopying as necessary
Followup on all outstanding pending requests for other departments
Provide support to the SMT in the coordination of the departmental activities by ensuring that the head of Department meets his/her objectives and serves internal and external customers in an efficient and timely manner.
This includes ensuring on a daytoday basis matter that requires followup are acted on by the SMT
Maintaining confidential correspondence and reports for the department
Assisting the team with urgent requirements needed by various stakeholders
Maintain log of BCAs allocate sequential numbers and file copies. Compare to budgets and update spreadsheets of CAPEX utilisation. Prepare quarterly CAPEX schedules
Prepare as requested all reports whether daily weekly monthly or other. These reports will include Financial and Customer Accounting.
Travel Bookings for country
Assist with authorization of travel account
All tasks requested by respective SMT member
Minimum Requirements
Education & experience
Degree or Diploma or preferably Executive Secretarial related/Administrative/Secretarial Qualification
At least 5 years or more relevant experience in executive secretarial duties
Intermediate level of English knowledge (DPDHL Business Language) preferred
Computer literate in MS Office
Min 3 5 years Secretarial/Administration experience
High customer focus and service orientation
Proven experience of working in a senior secretarial capacity
Good interpersonal skills
Ability to deal with sensitive issues discretely and to handle confidential information appropriately
Ability to handle basic accounting functions and entry level accounting knowledge
Ability to work in a team environment and a highly driven and energetic individual
Open to working extra hours and outside the normal working hours
We are looking forward to your application.
Employment Type
Full-Time
