Grants Administrator
Grants Administrator
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Job Description
Title: Grants Administrator
State Role Title: Prog Admin Specialist II
Hiring Range: $85000$92000
Pay Band: 5
Agency: Dept of Veterans Services
Location:JAMES MONROE BUILDING
Agency Website:
Recruitment Type: General Public G
Job Duties
The Grant Administrator operates in a deadlineoriented fastpaced environment and is an integral member of the VVFS/SPOAS team. This position reports directly to the Suicide Prevention and Opioid Addiction Services (SPOAS) Director.
The successful candidate will be a dynamic selfstarting individual who enjoys working in a team environment while taking initiative to work independently and collaboratively on a wide variety of research administrative duties.
The Grant Administrator shall display an aptitude for problem solving as well as maintain effective attention to details meeting deadlines and prioritizing competing demands. It is important that the candidate be able to perform these tasks at a high level of accuracy and possess excellent communication and interpersonal skills including the ability to collaborate successfully with various partner and grant agencies.
The Grant Administrator is responsible for the development organization and coordination of the SPOAS programs grants and resources to facilitate organizational effectiveness and efficiency while supporting the SPOAS Program program staff and Director.
The Grant Administrator performs duties in support of the program procurement process financial assistance and program budget management. Ensures accurate database and files to capture program progress. Prepares reports and communications for the SPOAS Director.
Minimum Qualifications
A demonstrated ability to operate in a deadlineoriented fastpaced environment.
A demonstrated ability to work independently and collaboratively on a wide variety of grant and administrative duties.
A demonstrated ability to perform tasks at a high level of accuracy with excellent communication and interpersonal skills including the ability to collaborate successfully with various partner and grant agencies.
A proven ability of developing organizing and coordinating grants and resources to facilitate organizational effectiveness and efficiency.
A demonstrated history of performing duties in support of the program procurement process financial assistance and program budget management to ensure accurate capturing of program progress.
Ability to independently move projects forward within a designated timeframe and budget.
Ability to effectively manage multiple priorities. Ability to design and conduct training workshops.
Ability to use PC and appropriate software applications to manage and report program data. Skills in establishing and maintaining effective working relationships inside and outside the agency.
Excellent oral and written communication skills.
Strong analytical problem solving organizational and presentation skills.
Database skills required to include data collection tracking storage and retrieval.
Knowledge of the Military Health System National Guard and Reserve Component preferred.
Develop and monitor financial partnerships (including but not limited to agency contracts and/or community grant functions (RFP design application evaluation grantee payments and monitoring activities)
Prepares monthly financial reports and provides accounting support which include grants contracts departmental state and additional accounts.
Prepares intricate journal entries and detailed cost accounting information to analyze and identify inaccurate transactions on assigned accounts. Investigates and prepares appropriate transactions to correct errors.
Acts as a liaison between the granting agency and SOS to communicate and resolve any issues that arise concerning expenditures.
Based on feedback prepares whatif funding scenarios and conducts expenditure forecasting to aid award management throughout the life of the award.
Reconciles costshare accounts and makes costsharing adjustments to reflect appropriate labor distribution or related costsharing obligations.
Reviews and approves daily transactions to ensure accuracy within grant Federal and NonFederal regulations. Conducts thorough review of all award terms and conditions to ensure compliance.
Serves as a primary point of contact between the granting entity and VVFS administration to ensure that all requirements associated with submission acceptance conduct of awards issuance and monitoring of compliance is met.
Provides interpretation of sponsor guidelines and facilitates communications with grant making agency staff when clarifications are needed.
Develops and maintains uptodate knowledge of Federal nonFederal grant and contract regulations with an emphasis on proposal guidelines and systems along with VVFS policies and procedures.
Provides solutions to problems presented and recommends changes to methods or procedures to the SOS Director based on knowledge of accounting principles and practices. Interprets data and points out trends or deviations.
Excellent computer skills to include Microsoft Office Suite (Word PowerPoint Excel Outlook and Access). Knowledge of Adobe SharePoint WebEx and DMS.
Excellent attention to detail.
Knowledge of the principles and practices of administering federal and subfederal grants.
Ability to interact professionally and effectively with others
Excellent written and verbal communication skills
Ability to work effectively in a team and deadline driven environment
Ability to organize workload priorities manage multiple projects simultaneously
Ability to exercise independent judgment and proven skill in problem solving critical thinking and decision making proactively plan to resolve problems identify and recommend and implement viable solutions.
Additional Considerations
Performs other duties as may be assigned in support of the overall needs of the SOS program .
May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
Contact Information
Name: DVS HR Team
Phone: No Calls
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
