Grants Administrator
Grants Administrator
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Job Description
Job Details
Description
POSITION SUMMARY:
The Grants Administrator is responsible for providing post-award administrative support to the Grants Manager with a focus on preparing grant billings and reports in compliance with federal state and local funding requirements. This role manages the administrative processes of grant reimbursement including compiling data for both narrative and financial reports and collaborating closely with internal teams to gather necessary documentation. The position requires strong attention to detail effective communication and a proactive approach to ensure compliance and support the financial sustainability of all grant-funded programs.
ESSENTIAL FUNCTIONS:
Grant Billing & Reimbursement
Prepare and submit accurate timely grant claims and reimbursement requests in compliance with funder policies and procedures.
Compile and verify supporting documentation including attendance records payroll allocations and expense reports.
Establish submission timelines and coordinate with relevant staff to ensure all required data is collected on schedule.
Monitor grant expenditures to ensure alignment with approved budgets and assist in fund drawdowns as needed.
Grant Reporting & Compliance
Prepare and submit narrative and financial reports in accordance with funding requirements.
Maintain reporting schedules and track deadlines to ensure timely submissions for all active grants.
Collaborate with program accounting and administrative teams to gather necessary information for reports and ensure compliance with funding guidelines.
Support audit readiness by maintaining organized accurate records of all grant-related documentation.
Administrative Support
Develop document and maintain protocols and desk manuals for grant billing reporting and compliance processes.
Provide training and technical assistance to staff on grant reporting and documentation requirements.
Coordinate with internal teams to ensure consistent understanding and implementation of grant requirements across the organization.
Assist in preparing budgets and projections for grant-funded programs in collaboration with leadership.
General Responsibilities
Maintain organized records and databases for grant-related activities.
Communicate regularly with internal stakeholders to provide progress updates and resolve outstanding issues.
ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff and ensure an optimal Club experience for all.
Qualifications
SKILLS/ABILITIES:
Excellent written and verbal communication skills; able to convey information clearly to diverse audiences.
Strong organizational and time management skills with the ability to manage multiple projects and deadlines.
High attention to detail with demonstrated accuracy in data management and reporting.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in Microsoft Office Suite (Excel Word Outlook) and database/spreadsheet tools.
Strong problem-solving skills and ability to anticipate and address potential issues proactively.
Ability to work effectively in a fast-paced deadline-driven environment.
Commitment to providing exceptional customer service to internal and external stakeholders.
CERTIFICATIONS/ASSOCIATIONS:
After hire will receive mandatory paid training including Safety Skills CPR/First Aid etc.
After hire will be registered with Boys and Girls Clubs of America.
EDUCATION/EXPERIENCE:
High School Diploma or GED required; Bachelors degree preferred.
Minimum of two years of related experience in administrative payroll and/or grant reporting.
Experience with federal grants management and/or federal regulations compliance a plus.
Required Experience:
Unclear Seniority
Employment Type
Unclear
