Business Operations Specialist
Business Operations Specialist
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Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
BUSINESS OPERATIONS SPECIALIST
Office of the Director (OOD)
1789 West Jefferson Street Phoenix Arizona 85007
Salary: $44000 $51400
Grade: 19
Closing Date: April 28 2025
Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals who are committed to service community and teamwork. To learn more about DES please visit ; or click on the link here to view Our DES video. Come Join the DES Team!
DES is seeking an experienced and highly motivated individual to join our team as a Business Operations Specialist. This position is responsible for work of considerable difficulty concerning business activities including but not limited to creating purchase requisitions processing invoices claim memos payment vouchers travel request telecom and mobile device requests fingerprinting invoices facility work order projects and maintaining records for various business activities. The Individual in this position assists in overseeing the use of Pcards and associated recordkeeping and reconciliation of financial transactions as well as compiling data from Arizona Procurement Portal (APP) and other reports for analysis. This position identifies problems and proposes solutions for all aspects of business operations attends meetings and disseminate information for use by the senior leaders within the organization. This position supports and advises the Business Operations Administrator on key business issues maintains standards and procedures works cross functionally to facilitate internal communications and ensures effective information flow regarding all aspects of work product and deliverables to business operations partners.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords flexibility autonomy and trust. Across our many agencies boards commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
Create amend and close purchase requisitions including gathering and reviewing information in State contracts and agreements
Validate and reconcile invoices for payment prepare claim memos and payment vouchers and verify and submit requests for telecom and mobile devices and other ITrelated equipment
Act as backup contact with the Department of Public Safety (DPS). Assists in coordinating the review of weekly fingerprinting invoices received from DPS with all DES divisions and the Financial Services Administration to ensure timely payment
Assist in overseeing the use of Pcards and associated recordkeeping and reconciliation of financial transactions
Process requests for in state and outofstate travel according to guidelines outlined in the State of Arizona Accounting Manual (SAAM)
Process requests maintain records of all transactions and reconcile monthly billing statements
Identify and analyze issues and propose solutions to streamline processes in all aspects of Business Operations
Provide recommendations for improvement in business workflows and processes
Update policies and procedures
Attend meetings as requested to gather and disseminate information to Business Operations Administrator and other colleagues.
Knowledge of:
Principles and practices of administration with special reference to organization project management fiscal management and budgetary control
Advanced functions of all Microsoft Office applications and database management
Concepts of system processes design and controls within a complex automated financial reporting environment
Organizational techniques that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Proactive approaches to problem solving with strong decisionmaking process
Skills In:
Researching prioritizing and following up on issues and concerns
Communicating complex concepts Effective administrative writing
Disseminating and interpreting operational policies and procedures
Managing projects and conducting research
Business process management Resource management and process improvement
Ability to:
Independently analyze data and issues detect trends and potential problem areas and identify effective solutions
Comprehend analyze interpret and reconcile financial data
Adapt to various competing demands. Prioritize conflicting needs and maintain compliance with applicable rules and regulations
Handle matters expeditiously proactively and followthrough on projects to successful completion adhering to strict deadlines
Build relationships and collaborate effectively with all levels of internal and external customers. Demonstrate the highest level of customer service and response
This ideal candidate for this position will have:
Bachelors degree in a field appropriate to the area of assignment and three 3 years of related experience or seven 7 years of related experience or any equivalent combination of experience and/or education from which comparable knowledge skills and abilities have been achieved.
This position may require driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply: Drivers License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current valid classappropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C. R210207.11.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical dental life and shortterm disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and longterm disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Sick time accrued at 3.70 hours biweekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the LongTerm Disability (LTD) program after a 27week waiting period. The ASRS defined benefit plan provides for lifelong income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of taxdeferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
For questions about this career opportunity please contact us ator
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contactingor Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
