District Secretary
District Secretary
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1 Vacancy
Job Description
Department: Administration
Job Description:District Secretary
Job Family: Classified
Supervisor: Principal
Supervisory Responsibility: N/A
Employment Status: Exempt/Fulltime/ Salary
Primary Objective: To assist in the administration of a school site by performing a variety of complex and responsible secretarial support functions and to coordinate the work flow and activities processed through the school office. To be a resource for staff students parents and the general public regarding general and specific information on policies procedures and activities of the school.
Required Qualifications:
High School Diploma or GED and
- Successful Colorado Bureau of Investigation fingerprint clearance.
- Completion of all district required training within a reasonable time frame.
- Experience in secretarial and clerical procedures as well as computer/data processing.
- Ability to work independently and efficiently with minimum supervision including developing and implementing effective office procedures.
- Ability to communicate interact and work effectively with coworkers to maintain a positive and professional work climate.
- Ability to establish effective rapport with pupils and maintain effective working relationships with administrators teachers parents and other staff members.
- Positive attitude about working with children and ability to relate to students with respect compassion tact and understanding.
- Ability to work with interruptions due to student actions and walkin traffic.
Essential Duties/Responsibilities:
- Register/withdraw students as required; processes related forms and registration packets performs enrollment procedures transfer requests sets up files and secures/forwards student information. Update all student records phone numbers addresses and transcripts.
- Maintains and updates documents needed for enrollment transfer supply lists etc.
- Maintains confidential records and reports including current class lists student records mail distribution maintenance of school office files bulletins appointment schedule and school calendar via the direction of site Administrators.
- Maintains daily attendance records and printing reports or letters associated with attendance.
- Administers First Aid in the absence of school nurse and prepares accident reports when necessary.
- Answers incoming telephone calls and serves as receptionist as needed. Directing visitors assisting staff students parents and community with concerns and questions.
- Manages substitute coverage for teachers and absence calendar.
- Maintains accurate records and communication regarding purchases made through the activity accounts. Bank deposits as needed.
- Maintains the outgoing and incoming mail sorting and postage. Checking deliveries and distributing them appropriately.
- Maintain and order academic and athletic awards diplomas and office supplies as needed.
- Assists in preparation of the School Emergency Safety information for evacuation/fire drills.
- Schedule school pictures and manage communication to students parents and staff when pictures days are scheduled.
- Other duties as assigned.
Working Conditions:
Physical Activities:* Stand Walk Sit Reach Good Hand Arm and Finger Dexterity Climb or Balance Talk Hear Smell Stoop Kneel Bend Crouch or Crawl Typing FacetoFace interactions and Light Computer Usage.
Weight and Force Demands:* Up to 50 pounds
Noise Exposure Level:* Loud
Mental Functions:* Compare Analyze Communicate Copy Coordinate Instruct Compute Synthesize EvaluateInterpersonal Skills Compile Negotiate
* These are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employment Type
Full-Time
