INTERNAL ONLY - Revenue Vehicle Coordinator
INTERNAL ONLY - Revenue Vehicle Coordinator
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Job Description
Join our group of passionate team players committed to providing the best level of service for our clients in a rewarding environment.
WHO WE ARE:
Founded in 1950 Empire Cat is a worldrenowned Caterpillar dealer and a top private company in are a thirdgeneration familyowned company with over 3700 employees across 30 locations throughout Arizona Nevada and portions of Eastern are a diverse group of people but we all share an inspiring vision toBE THE BEST.That vision is achieved by our individual commitments to work hard and live our core values every day.
WHAT WE OFFER:
- Competitive Pay
- Vacation & Sick Leave
- Medical/Dental/Vision
- 401(k)
- Tool Discounts/Tool Insurance
- Technical Training & Professional Development Classes
- And More
JOB DETAILS:
Shift
1st/Day Shift
Location
In Office
Schedule
Schedule to be provided by leader.
Salary Range
$23.58 $31.92 per hour
JOB SUMMARY:
Provide accurate and timely information to accounting for PHH recharge billing. Work with appropriate Manager to purchase all capital asset items related to the Revenue Vehicle Fleet. Ensure all acquisitions are within approved capital expenditure amounts. Assist in the procurement of prorated license plates and coordinate prorate vehicle license plate renewals with the Distribution Services Logistics and Service Department. Oversee pool vehicle reservations to meet promised availability commitments.
Maintain accurate data files on all vehicles operators and other information pertinent to the Revenue Fleet. Handle title and registration for apportioned and base plate revenue vehicles registrations for owner operators. Process International fuel tax agreement (IFTA) reporting fuel/mileage and fuel taxes. Coordinate Western Refining CFN Fuel card program. Reconcile monthly vendor statements and verify invoices against billing copies.
ESSENTIAL FUNCTIONS:
- Provides accurate and timely billing information to accounting.
- Charges out Pool vehicle costs to the appropriate user.
- Works with management on the purchase capital asset vehicles and items related to the Revenue Vehicle Fleet.
- Provides data to other departments on time and without error.
- Maintains accurate and uptodate Revenue fleet data bases and files.
- Requests for Title and Registration for apportion and base plates are processed in a timely manner and management is kept informed of any delay.
- Completes IFTA Reporting monthly fuel / mileage envelopes and fuel tax reports within established deadlines.
- Orders CFN Fueling program cards as needed with correct location info.
- Processes monthly PHH and CFN billing statements in a timely manner.
- Reviews and maintains monthly revenue vehicle reports for transfer to revenue vehicle fleet data base.
- Confirms tooling requirements for new vehicles with appropriate manager and communicates to fleet department items to be ordered and installed on vehicle.
- Oversees pool vehicle reservations work with fleet shop to ensure pool vehicles are ready to meet promised availability commitments.
- Works safely at all times. Adheres to all applicable safety policies. Complies with all company policies procedures and standards.
ADDITIONAL RESPONSIBILITIES:
- Works with management on the purchase of all capital asset items related to the Revenue Vehicle Fleet and Purchase Revenue fleet vehicles.
- Processes purchase orders according to policy and procedure.
- Assists in coordination of external Vendor activities associated with the assembly of new cab and chassis with either new bodies or remounted bodies.
- Records and reports Pool vehicle monthly mileage.
- Provides fuel availability through fuel access key system and PHH cards cards and/or keys are ordered and distributed as needed.
- Coordinates vehicles recall programs. Distributes recall materials to the drivers of the affected vehicles and appointments are scheduled as needed.
- Represents Empires interests with friendly businesslike honesty and integrity. Vendors and departments are dealt with promptly fairly and ethically.
- Works with corporate purchasing manager when processing incoming new revenue vehicles.
- Locates and rents vehicles from outside companies as needed to meet pool vehicle commitments.
- Procures wash tickets from corporate and charges out as used.
- Addresses any requests for information relating to a revenue vehicle promptly.
- Processes invoices in Procure It and charges to the correct department/Cost Center.
- Works within and promotes corporate values.
KNOWLEDGE SKILLS AND ABILITIES:
- Experience using word processing spreadsheet and network software such as Word Excel Lotus Notes and DBS.
- Knowledge of DBS parts and service work order functions
- Ability and skills to Operate forklifts.
- Title and registration experience for base plate and apportioned vehicles.
- Knowledge of international fuel tax agreement (FTA) reporting.
- Must be able to work independently.
- Must be willing to follow up on requests for information to make sure all data bases and files are kept up to date.
- Must have strong knowledge of Microsoft Excel DBS and Procure It.
- Must be willing to handle various tasks and meet deadlines.
- Ability to maintain consistent attendance.
EDUCATION AND EXPERIENCE:
- Proof of high school diploma or General Education Degree (GED).
- Experience in both parts and automotive or truck service operations and systems.
- General knowledge of automotive and truck planning controlling organizing scheduling cost analysis and cost estimating.
- Must be able to communicate (speak read comprehend write) in English.
- Prior experience working with spread sheets and importing data for reports.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job the employee is regularly required to sit use hands and talk or hear.
- The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
- The employee is occasionally required to lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job the employee is occasionally exposed to moving mechanical parts; high precarious places; and outside weather conditions.
- The employee is occasionally exposed to wet and/or humid conditions extreme cold and extreme heat.
- The noise level in the work environment is usually office moderate.
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. The roles and objectives of this job do not include setting corporate policy and does not constitute a managing agent of the company.
Empire Southwest is an equal opportunity employer. We evaluate applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status and other legally protected characteristics. The Know Your Rights Poster is available here:
The pay transparency policy is available here:
Pay Transparency Nondiscrimination PosterFormatted
Empire is committed to working with and providing reasonable accommodation to individuals with disabilities. If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process please call us atoremail usand let us know the nature of your request and your contact information.
Empire Southwest is an EEO/Affirmative Action Employer
Safety Respect Integrity Teamwork Excellence Stewardship Astonishment
Other details
- Job Family503 Other Clerks
- Pay TypeHourly
- Min Hiring Rate$23.58
- Max Hiring Rate$31.92
Required Experience:
IC
Employment Type
Hourly
