Deputy Director of Operations
Deputy Director of Operations
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$ 118040 - 147550
1 Vacancy
Job Description
About NMILC
NMILCs mission is to advance equity and justice by empowering lowincome immigrant communities through collaborative legal services advocacy and education. Each year we provide direct legal representation and assistance with immigrationrelated matters to thousands of immigrants and advocate for laws and policies that respect the rights of immigrants. Our model focuses on establishing relationships with local state and national organizations and governmental institutions to expand access to legal services to historically marginalized immigrant communities.
Due to the political landscape and attacks on immigrant rights in recent years we are experiencing heightened visibility and substantial growth having doubled the size of our staff budget and number of funders in the last five years. We are now over 50 employees strong and have an annual budget of over $5 million.
Position Summary
The Deputy Director of Operations serves as a critical strategic and operational leader working in close partnership with the Executive Director and the Deputy Director of Programs People and Advocacy to ensure excellence across NMILCs internal operations. This role provides oversight and leadership for the organizations core operational functions including contract compliance and administration finance development communications HR IT and facilities management. The Deputy Director of Operations is responsible for building and maintaining systems that ensure financial health compliance and sustainable growth with particular responsibility for overseeing the administration of NMILCs complex portfolio of federal and state government contracts as well as our other sources of funding.
Key Responsibilities:
Operational Leadership and Oversight
Provide highlevel oversight of daily operations and administrative functions to ensure efficiency effectiveness and alignment with organizational priorities.
Design implement and maintain systems for tracking program deliverables while conducting continual strategic assessment of all costs associated with the contracts universe contract milestones and compliance requirements.
Provide direct supervision and support to internal operations teams including HR Operations Finance Development Communications Grants IT Quality Assurance and Facilities ensuring strategic integration and coordination across functions.
Monitor and continuously improve internal workflows ensuring operational policies and procedures are clear uptodate and consistently applied.
Lead organizational risk management efforts proactively identifying and addressing operational financial compliance and reputational risks.
Contract Compliance and Risk Management
Lead the oversight and management of all contract administration; and compliance for NMILCs portfolio of federal and state government grants.
Ensure accurate and timely reporting to funders and government agencies.
Provide oversight and guidance to program staff in monitoring contract performance ensuring deliverables are met and proactively preparing for audits and site visits.
Maintain current knowledge of regulatory and contractual requirements providing leadership in risk management and compliance strategies.
Financial Stewardship and Oversight
In collaboration with the Finance Director CPA contractor and the Executive Director provide oversight of budget development financial planning and fiscal monitoring processes including narrative and data justifications
Regularly monitor spending and financial performance to ensure compliance with contract requirements and alignment with organizational goals.
Contribute to financial risk assessment and mitigation strategies.
Support updating and development of fiscal policy and protocol drafting and implementation; with the skill and experience background to ensure alignment at the fiscal and operational levels.
Review financial reports for the Executive Director Board of Directors and funders to ensure compliance transparency and accountability.
Organizational Strategy & Leadership
Serve as a trusted advisor and thought partner to the Executive Director and Deputy Director of Programs People and Advocacy contributing to organizationwide strategy and decisionmaking.
Support the Board of Directors and its committees with timely datainformed operational updates.
Qualifications:
10 years in operations leadership preferably in government legal services or human services sectors.
Proven experience managing complex government contracts (federal and state).
Strong familiarity with accounting principles.
Demonstrated ability to lead and supervise crossfunctional teams and manage multiple operational areas simultaneously including strong team and project management skills.
Exceptional organizational and problemsolving abilities.
Commitment to NMILCs mission and values with a deep understanding of the role operational excellence plays in advancing equity and justice.
Salary and Benefits:
This is a fulltime position. The current salary range for this role is: $118040$147550
NMILC offers a phenomenal benefits package which includes:
- 100 of Individual Employee Health Premium paid by NMILC for the Base Plan and 50 for dependents. Buyup Plan also available.
- Access to a 401K plan and discretionary employer match up to 10 of base salary (determined each fiscal year based on funding projections);
- Optional Flexible Spending Account for pretax funds for medical and/or dependent care cost.
Benefits may be subject to change at any time based on changes to the organizations budget.
NMILC also recognizes the value of creating an environment of positive work/life balance acknowledging that investing in staffs ability to take care of themselves and their families enables them to do their best work. The plan currently includes:
- Flexible work schedule and hybrid remote work options.
- 15 paid vacation days 3 weeks) annually.
- 1 earned sick leave hour for every 30 hours worked.
- Companypaid federal holidays in addition to 2 weeks of winter break 1 week for spring break and 1 week for summer break and other days as established in coordination with the local publicschool schedule.
Required Experience:
Director
Employment Type
Full-Time
