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This is a remote position with occasional onsite requirements at the Johns Hopkins locations in Baltimore MD.
Summary:
The Administrative Assistant Executive Recruitment is the front face of our Executive Recruitment and the heart of our candidate service experience. This is an external & internalfacing position that requires superb organizational skills intellect and high levels of EQ. You are crucial to our success; we always strive to be the best at what we do and therefore we need the best from you.
We are seeking a highly organized detailoriented professional and proactive individual to support Executive Recruitment within the Johns Hopkins Health System. This role plays a key part in ensuring the smooth of highlevel searches for Executive leadership positions across the health system. This is a visible role within the organization.
This individual will manage a highvolume fastpaced workload acting as the righthand person for Executive Recruiters coordinating searches managing calendars and handling communications with candidates and internal stakeholders while maintaining confidentiality and discretion.
Key Responsibilities:
Provide comprehensive administrative support to the Executive Recruiters in all phases of the executive search process.
Coordinate and schedule candidate interviews including Zoom and onsite visits ensuring all logistics are arranged seamlessly.
Schedule and organize candidate meetings with recruiter and search leaders.
Partner closely with department assistants hiring managers and search participants to manage calendars and interview availability.
Prepare and distribute interview schedules itineraries and briefing materials for stakeholders.
Serve as the primary point of contact for candidates throughout the interview process offering a high level of hospitality and responsiveness.
Track candidate progress and maintain accurate records in the applicant tracking system and search documentation.
Arrange logistics and expense reimbursement as needed.
Maintain clear and professional communication channels with internal and external stakeholders.
Provide detailed itineraries and ensure all logistical aspects are handled efficiently. Prepare and distribute communications: Draft edit and proofread correspondence schedules and related documents. Disseminate information to relevant parties in a timely manner.
Maintain confidentiality of candidate and searchrelated information at all times.
Perform other administrative duties as assigned to support the success of the executive recruitment function.
Skills:
Excellent written and verbal communication skills.
Proficiency with technology and comfort in learning new systems is a plus.
Strong attention to detail and ability to manage multiple priorities with a high degree of accuracy.
Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint) and Zoom.
Experience with scheduling across multiple time zones and coordinating with seniorlevel stakeholders.
Familiarity with applicant tracking systems (ATS) is a plus.
Professional demeanor and strong interpersonal skills.
Ability to handle sensitive and confidential information with discretion and integrity.
Prioritize be proactive think ahead anticipate problems and provide solutions.
Confident in making nuanced judgments prioritizing time and effort
An innate sense of urgency in everything you do
Acute attention to detail ensures work is produced accurately and of the highest possible standard.
Excellent time management skills; able to manage conflicting priorities and unforeseen change Thrives in a fastpaced environment; has high levels of energy tenacity and focus.
Intuitive; able to assess a situation and take initiative but also not be afraid to ask for help when required
Completer Finisher; always follow up and be accountable
Possess integrity and able to be discreet trustworthy and completely reliable
Education:
Requires a minimum of an Associates degree. One year of relevant education may be substituted for one year of required work experience or one year of relevant professionallevel work experience may be substituted for one year of required education.
Work Experience:
Minimum of two years of progressively responsible related HR experience.
Salary Range: Minimum$22/hour Maximum$36.32/ will be commensurate with equity and experience for roles of similar scope and responsibility.
JHM prioritizes the health and wellbeing of every employee. Come be healthy at Hopkins!
Diversity and Inclusion are Johns Hopkins Medicine Core Values. We are committed to creating a welcoming and inclusive environment where we embrace and celebrate our differences where all employees feel valued contribute to our mission of serving the community and engage in equitable healthcare delivery and workforce practices.
Johns HopkinsHealth Systemand its affiliatesare an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity and expression age national origin mental or physical disability genetic information veteran status or any other status protected by federal state or local law.
Johns Hopkins Health System and its affiliates are drugfree workplace employers.
Full-Time