Inspection Coordinator 42133

Job ID:42133
Location:Mumbai: Solitaire Corporate Park
Position Category:Technical
Position Type:Employee Regular

Who are LRQA

LRQA stands for dedication to clients market firsts and deep expertise in risk management. Weve grown to become a leading global assurance provider bringing together outstanding expertise in certification customised assurance cybersecurity inspection and training.

While were proud of our heritage its who we are today that really matters because thats what shapes who we and our clients can become tomorrow. By staying true to our shared values and combining decades of collective experience we support our clients in building a safer and more sustainable future.

With a presence in 150 countries and a team of over 5000 experts we support more than 61000 clients across diverse sectors.

Role

Worldwide Inspections (WWI) is a service offering towards LRQA Customers to perform activities related to obtaining assurance on various types of products equipment etc. WWI Coordinator teams provide subcontracted inspector resources to deliver vendor & site inspections Expediting Services Vendor Capability Assessments Services etc. for clients around the globe.

This is a Technocommercial Role focuses on providing endtoend support for WWI INSPECTIONS from Enquiry / proposal to in accordance with Client Expectations and LRQA Governance.

Key Responsibilities

• Maintain and update LRQA Inspection Services Contractor Management System (i.e. manage supplier CVs qualifications contracts rates in LRQA IS Contractor Data Base safety essentials personal protective equipment insurance documents LRQA stamp distribution inspector location map software etc)
• Work under the supervision of Subcontractor Operations Manager / Team Leader on various global projects / transactional adhoc assignments.
• Capacity Planning & Recruitment

• Effective Planning and seamless Inspection Coordination. Monitor WWI Service request dashboard for allocated inspection requests / notifications for prompt support liaise with LRQA Project Managers Client facing colleagues SMEs to understand the specific requirements participate in project KOMs. Liaise with subcon agencies / independent inspectors for their availability as per inspection /service notification obtain clients approval arrange inspection / service on the required date and issue inspection specific instructions to the subcon agencies / inspectors update the internal / external clients. Delivers the assignment at optimum costs.
• Discuss with Region Sales / CFO Client Operations teams for resource forecasting and promptly provide inputs to TL
• Identify Interview and onboard new subcon resources to enhance LRQA Service Delivery Network.
• Support Resource Coordinators.
• Manage and Expand Subcontractor data base for the allocated region

• Contract & Commercial Management

• Negotiate with Subcons / Subcon Agencies for better costs; achieve / exceed cost savings targets
• Manage Subcon Contracts ensure to meet legal and compliance requirements
• Monitoring expiry of supplier agreements and proactively initiate renewal process
• Ensure commercial terms are effectively managed reflecting current market conditions being fair and equitable to both the subcontractors and LRQA.

• Coordination & Availability of Resources

• Support CFO teams during presales phase with optimum resources and competitive budgets in timely manner to help them win contracts.
• Plan competent subcon resources according to client schedules ensure inspection scope definition latest relevant documents and deliverable expectations are seamlessly communicated to the subcon and physical attendance at required location
• Review Inspection reports for completeness technical content quality (relevance and detail) prior to distributions to the client.
• Support project progress meetings participate in bid/no bid discussions

• Performance Management

• Monitor region Subcon / Agency performance
• Monitor the quality of deliverables; support WWI TQ TL as and when required.

• Payment Process

• Promptly administer Subcon Payment Process. Ensure the correctness of the invoices (Visits Rates OT etc) received from Subcontractor / agency within SLA
• Ensure subcon invoices are received and processed in timely manner as per SLA
• Support central SDS in improving their turnaround of the processes for subcontractor payment.

• Closure & Exiting Resources

• Ensure proper closure procedures for renewal or termination is followed
• feedback or evaluation form for nonperforming/ nonconforming subcontractors capture reasons from subcons who no longer want to work with LRQA

• Ensure upkeep and maintenance of procedures and documents as per LRQA requirements
• Participate in team meetings
• Works with Technical Lead & Client Experience Team to effectively investigate customer complaints in accordance with FHS investigation process and make RCA CAPA closure recommendations as per laid SOPs/ procedures within SLA and cascade the learnings within WWI teams
• Implement mitigation actions of coordinated projects to effectively manage project risks and report and cascade unforeseeable and HSE risks not featured in the risk register to Project Manager
• Responsible for Quality and Governance for the allocated works
• Track & report monthly KPIs as per agreed templates /SOPs
• Workon staggered timings / shifts (including night shifts) if required to meet client needs and support the business
• Perform and fulfil any other / additional responsibilities accountability assigned

Technical / Professional Qualifications / Requirements

• Minimum bachelors in engineering in a relevant technical discipline from a recognised university or institution
• Minimum Working Experience 5 Years
• Excellent Communication skills
• Adequate experience in project or inspection coordination activities
• Working knowledge of inspection QA/QC fabrication and construction industries
• Adequate knowhow of various Industries equipment materials applications
• Good command of English and local language both in speaking and writing (Knowledge of other languages such as European and Chinese would be an advantage)
• Awareness and affinity of working with other cultures
• Negotiation Skills Commercial acumen
• Excellent IT skills word excel PowerPoint internet databases and have the ability to compile analyse and large amount of data
• Excellent interpersonal skills good team player flexible
• Effective time management with the ability to work accurately under pressure and meet demanding deadline.

Diversity and Inclusion at LRQA:

We are on a mission to be the place where we all want to work and we are passionate about embracing different perspectives because we understand the value this brings to our business our clients and each other. We are all about creating a safer and more sustainable future and our inclusive culture is right at the heart of our business.

Together our employees make our communities better and we want you to be part of our diverse team!

LRQA is a leading global assurance integrity and expertise we bring to our partnership with clients support their journey to a safer more secure and more sustainable future. Group entities.

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