Administrative Asst 2 4P198
Administrative Asst 2 4P198
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Salary Not Disclosed
1 Vacancy
Job Description
Location:Willsonville AL
Contract 2 Years
Position Summary
The Administrative Assistant provides comprehensive administrative support to departments including Maintenance Planning Compliance Engineering Fuels and Environmental. This role involves managing a wide range of administrative functions ensuring smooth departmental operations and delivering highquality service to internal and external stakeholders.
Key Responsibilities
Administrative Support
Provide general administrative support to multiple departments within the plant.
Perform timekeeping and attendance reporting for plant personnel.
Process employee expense reports for both covered and noncovered personnel using PaySource and Oracle Expenses.
Manage filing systems and order office supplies as needed.
Coordinate travel arrangements for employees.
Schedule and manage logistics for meetings and department events.
Gather data compile information and prepare various reports and summaries.
Maintain departmental record retention and documentation.
Specialized Tasks
Support and participate in plant and departmental safety initiatives.
Manage Southern Linc phone inventory repairs and replacements.
Serve as vendor point of contact for copier/printer repairs.
Process tool reimbursement and boot allowance expense statements.
Update ARCOS system for vacation tracking weekly callout lists and generate quarterly/yearly reports.
Enter Limestone receipts in COMTRAC and perform monthly closeouts.
Order flowers for employee sick leave or bereavement events.
Act as FMLA contact for departmental time groups.
Verify contractor timesheets using Tableau and crossreference with backup documentation.
Provide backup support to Administrative Assistants across other departments.
Job Experience & Education
High school diploma or equivalent required.
Twoyear degree or vocational certification preferred.
35 years of experience in an administrative support role required.
Experience with SHIPS PeopleSoft or similar people management software preferred.
Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) required.
Experience with accounts payable timekeeping systems and working with union employees in a plant environment is preferred.
Demonstrated experience in report preparation travel/meeting arrangements and calendar management is required.
Knowledge Skills & Abilities
Strong ethical behavior and positive attitude.
Ability to maintain confidentiality and handle sensitive information appropriately.
Capable of making informed administrative decisions and procedural judgments.
Highly detailoriented organized and adept at multitasking.
Skilled in composing and editing written communications.
Proven ability to interact effectively with all levels of employees and leadership.
Strong verbal and written communication skills.
Behavioral Attributes
Provide exceptional customer service to both internal and external stakeholders.
Exhibit strong interpersonal skills flexibility and professionalism.
Demonstrate ownership and accountability for all assignments.
Be a team player with a commitment to safety and compliance.
Foster and maintain positive working relationships across the organization.
Employment Type
Contract
