Maintenance Administrative Specialist
Maintenance Administrative Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Description
Supports the Distribution Center (DC) maintenance departments to coordinate and sustain the procurement activities required in the areas of facilities material handling equipment and processes needed to maximize operations performance and up-time. Responsible for administrative functions of Maintenance Department completing monthly Key Performance Indicators (KPI) utilizing CMMS system (creating work orders reports tracking purchase orders PM schedules) and receiving inventory.
Job Responsibilities
- Uses Computerized Maintenance Management System (CMMS)-generated preventive maintenance worksheets to maintain distribution machinery and equipment according to the manufacturers recommendations and good maintenance practices.
- Records and reports department monthly and year end budget numbers.
- Purchasing receiving and inventory control of parts materials and supplies for the department and general DC.
- Responsible for all parts issues new and rebuilt. Creates and produces reports correspondence and documents using Word and Excel spread sheets.
- Responsible for documentation and tracking of department expenditures for Building Repairs Janitorial and Equipment Repairs. Provides documentation and explanations for monthly / annual expense overages.
- Monitors daily transactions in department variable accounts. Notifies Managers of overages and will supply documentation to support overages.
- Originates negotiates investigates and invites vendors to bid on supplies materials and material handling spare parts and develops bid documents for pricing.
- Tracks and closes all vender work orders and compiles into CMMS system. Reviews and reports discrepancies in vendor orders pricing deliveries and warranties.
- Promptly and accurately files and matches invoices to purchase orders for prompt payment to vendors and suppliers.
- Responsible for radio issues to include audits repairs and negotiating purchase prices.
- Works with Maintenance Manager to maintain MSDS logs to OSHA standards.
- Exercises independent judgment discretion and confidentiality in performing daily work tasks & supports safety program documentation.
Qualifications :
- High School diploma/GED and at least 2 years of experience in administrative support.
- Experience providing customer service to internal and external customers including meeting quality standards for services and evaluation of customer satisfaction.
- Experience negotiating with outside vendors including negotiating contracts prices resolving service issues and reconciling differences.
- Experience using Windows Outlook and DOS based programs.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
