Administrative Assistant 2 PCN 03-0067

What You Will Be Doing

Work closely with the Law Office Manager and other Admin Assistants to complete the essential administrative functions of the office as well as provide varying degrees of legal support. This includes acting as hiring assistant; participating in onboarding orientation and training; processing payroll; procurement of supplies and equipment; case management of department records; coordinating and processing travel; and more.

Mission and Culture

The Department of Law upholds the rule of law protects public safety and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and welltrained team of attorneys and administrative professionals dedicated to public service. Our team values integrity success positivity creativity and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.

Benefits of Joining Our Team

This collaborative environment is welcoming of your partnership leadership and ideas. The incumbent will act as a liaison between the Juneau Civil Division office and many other units: the Criminal and Admin Services Divisions; the Alaska Court System; IT; Facilities; Procurement; Vendors; etc. The duties are very administrative in nature however knowledge of the legal system is a valuable and necessary skill. We offer opportunities to learn about the law the legislative and judicial systems; engage with the three branches of government; prepare for trainings hearings trials etc.; assist in the legislation/regulation development process and provide vital support to State agencies. We offer flexible work schedules upon completion of a probationary period and other potential hybrid/flex/telework opportunities.

The Working Environment You Can Expect

This position supports personnel across 5 floors. The duties balance physically maintaining the office with regular desk work. The work environment is collegiate friendly diligent and easygoing. The work speed varies daytoday and ranges from bustling to steadypaced. The Civil Division is an relatively organized and tightly run ship with great pride in working hard and maintaining a healthy worklife balance.

Who We Are Looking For

• Administration and Management:Knowledge of planning coordination and of business functions resource allocation and production.
• Analytical Thinking/Problem Solving: uses a logical systematic sequential approach to address problems or opportunities or manage a situation by drawing on ones knowledge and experience base and calling on other references and resources as necessary.
• Computer Skills: Uses computers software applications databases and automated systems to accomplish work.
• Clerical: Knowledge of filing typing entering data maintaining records taking shorthand and using and completing forms.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Six months of entrylevel technical experience in one or more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of advancedlevel clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of postsecondary education from an accredited college 32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of postsecondary education vocational education and/or advancedlevel clerical experience. (Three semester or four quarter hours of postsecondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.

Special Note:
Examples of entrylevel technical experience include:
Assisting in the preparation of reports reflecting the examinations made discrepancies noted and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts journals and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances expenditures adjustments billings and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
Receiving supply requests reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders delivery orders and bid specifications.

Examples of advanced clerical experience include:
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meetAlaska Residency Requirements to be considered for employment at this time.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Education

If postsecondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. postsecondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the postsecondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or parttime. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not the applicant may not advance to the recruitment interview and selection phase.

Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employeedo not complete this question.

Multiple Vacancies

This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or(TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201 Juneau AK. The State of Alaska is an equalopportunity employer.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(tollfree) or 907if you are in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visitthe reset password page.

For specific information about this position please contact the hiring manager at the following:

Alex Bookless

Law Office Manager

Phone: