Curriculum Academic Records Coordinator
Curriculum Academic Records Coordinator
Posted on :
19-04-2025
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1 Vacancy
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Job Description
SAITs School of Hospitality and Tourism is consistently recognized as one of the best hospitality schools in the world. We are proud to be the only institution in Canada to hold a Top 50 hospitality school ranking with both CEOWORLD Magazine and QS University Rankings.
Our prestigious reputation has been built on our progressive curriculum strong relationships with industry and our unparalleled approach to applied education.
The Opportunity
As a member of our fantastic team you will play a vital role in managing curriculumrelated processes documentation and system updates for the School of Hospitality and Tourism. The H&T Curriculum and Academic Records Coordinator ensures accurate curriculum records facilitates updates and supports faculty and leadership with curriculumrelated requests. Additionally this role will be responsible for establishing a comprehensive records and data management system ensuring accurate data collection organization and analysis to support strategic decisionmaking.
You will interact regularly with faculty and academic leadership within the school as well as key partners across SAIT (i.e. Centre for Teaching and Learning Educational Technology Services (ETS) Business Intelligence and Analytics (BIA) The Office of Quality Assurance and the Office of the Registrar (OTR).
Core Duties Include:
Ensure accurate setup and maintenance of programs and courses implementing changes as needed.
Facilitate curriculum excellence by processing tracking and archiving curriculum change requests.
Provide guidance and training to faculty on curriculum processes ensuring compliance with institutional standards.
Support curriculum governance initiatives and contribute to annual reporting requirements.
Establish and maintain a structured records and data management system to enhance accessibility accuracy and compliance.
Analyze academic records and curriculum data to generate insights that support leadership in decisionmaking and continuous improvement.
Develop reports and dashboards to present key academic data trends and recommendations to faculty and leadership.
Our school is proud to be ranked as both the #1 hospitality management school and #1 culinary school in
Canada and #13 in the world. This success is founded upon four things:
Our worldclass passionate and caring faculty and staff;
Our strong programs guided by industry and rooted in the human and practical skills our students need to succeed;
Our deep commitment to immersive and realworld learning; and
Our alumni who continue to make an extraordinary impact as professionals leaders and entrepreneurs.
The successful candidate will join a school with 75 years of history focused on our core mission of student success. Innovation initiative passion compassion perseverance adaptability patience curiosity kindnessthese are the qualities that have and will continue to define our journey together.
This position is a temporary salaried role for one year with the potential for extension.
The Role
- System Administration
- Demonstrate expertise in using Curriculog Acalog Brightspace Smartsheet SharePoint and related platforms.
- Assist with Brightspace content loading instructor requests and collaboration with Educational Technology Services (ETS).
- Conduct audits of Brightspace courses to ensure alignment with standardized program templates.
- Design create and maintain an efficient school records and data management system to ensure accurate organization storage retrieval and compliance with institutional policies.
- Develop implement and oversee a datadriven enrollment and registration tracking system to provide realtime insights and regular reports for Academic Chairs.
- Administer and manage the Student Feedback Questionnaire (SFQ) process including survey deployment. Facilitate data analysis sharing with leadership using institutional reporting tools.
- Curriculum Program Management
- Curriculum Management: Maintain and update core curriculum documentation including program maps and other essential curriculum materials ensuring adherence to internal and external and compile curriculumrelated data to support special projects such as program redesign initiatives.
- Program Quality Assurance (PQA): Support curriculum documentation for regular program reviews and the Campus Alberta Quality Council (CAQC) annual report.
- Academic Compliance & Quality Assurance: ensure alignment with SAIT policies procedures and academic processes including the Management of the Academic Year (MOTAY) framework.
- Stakeholder Communication: Establish and maintain collaborative relationships with faculty Academic Chairs Deans and academic partners to provide curriculum support and ensure compliance with academic policies. Participate in Curriculum Administrator meetings to share best practices and contribute to continuous improvement initiatives.
- Support School and Program Quality Processes
- Leverage technology to automate processes and enhance operational efficiency.
- Coordinate the textbook ordering process for the school ensuring timely and accurate procurement.
- Engage in continuous professional development through courses workshops and selfdirected learning to enhance skills and performance.
Qualifications
- Minimum postsecondary diploma in administration education project management or related field.
- Minimum 3 years of administrative or related experience
- Certification or evidence of advanced skills in Microsoft Office applications
- Proficient in adopting and leveraging new technologies to enhance efficiency
- Bachelors degreepreferred
- 3 years of relevant experience in educational institute preferred
- Preference will be given to applicants with experience in curriculum administration and processes at a postsecondary level
- Familiarity with Banner Acalog Curriculog Smartsheets D2L Brightspace Tableau preferred
- A combination of education and experience may be considered
Skills Required
- Innate belief in the power and importance of empathy collaboration and oneteam mindset
- Strong interpersonal skills and the ability to work effectively with a variety of stakeholders.
- Motived selfstarter who thrives on taking initiative and performs well with minimal supervision
- Comfort with ambiguity and the ability to adapt to new and changing priorities
- Appreciation and embrace of change as an essential constant in a continually unpredictable environment
- Embody core personal traits of gratitude kindness to others patience and assuming positive intent.
- Continuous improvement mindset balancing high expectations with the journey towards excellence
- Willing to take risks experiment improvise innovate and imagine
- Critical thinker coming to wellreasoned conclusions and solutions to problems
- Thinks openmindedly recognizing and assessing assumptions biases implications and consequences
- Curious by nature with a desire to seek to understand
- Appreciates the perspectives and worldviews of others
- Embraces and encourages a community rooted in equity diversity and inclusion
- Strong communication skills both written and verbal
- Excellent organizational and time management skills and exceptional attention to detail
Job classification: A5904 Administrative Assistant II
Salary Range: $50523.20 $60070.40
# of positions: 1
Posting closing date: April 30 2025
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver worldclass customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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