Facilities Coordinator
Facilities Coordinator
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Job Description
At Klipboardweve introduced a flexible hybrid work policy where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.
Klipboard provides specialist software services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions Klipboard has a wide range of clients includes wholesalers distributors merchants and retailers from small traders to multinational enterprises. Klipboard has offices in the UK Ireland The Netherlands South Africa Kenya and North America. Our mission is simple: to design and deliver high performance integrated ERP solutions that enable our distributive trade customers to source effectively stock efficiently sell profitably and service competitively
The Facilities Coordinator will help us maintain a secure and wellfunctioning work environment by coordinating activities inside the offices. Duties will include but are not exhausted to making sure that health and safety standards are met and for repairs to be actioned when needed.
This role will report to the Head of Facilities and will help with the daily business and recurring tasks such as maintenance of the building by overseeing repairs or contracting maintenance services as needed with a focus on environmentally friendly solutions.
The successful candidate will have experience working within a customer centred environment displaying team work yet capable of lone working when needed. The candidate will be selfmotivated have good communication skills be IT literate and have the skills to plan and prioritise effectively.
Key Responsibilities
- Coordinate the overall services provided within the facility focusing on short term remedial fixes and planned maintenance using systems such as FixFlo and Maintenance plans.
- Manage Project based assignments such as Office refurbishments.
- Assist the HoF with creating a suitable environment for the purpose and needs of the office
- Use best business practices to manage and reduce operation costs ensuring comparison quotes where possible
- Organise the maintenance of the building by overseeing repairs or contracting maintenance services as needed with a focus on environmentally friendly solutions that over the longer term.
- Maintain the company mobile phones for new starters and leavers. Present alternative contracts to ensure we get the best market rate.
- Act as Superuser and Escalation point for the Egencia travel booking portal.
- Respond to emergency situations or other urgent issues involving the businesses
- Raise purchase orders as required when budget approval has been provided or acceptable levels for Facilities to approve.
- Carrying out such other duties reasonably falling within the scope as maybe required by the company
- DSE Assessment coordination and management
- Cover for Reception throughout holidays and sickness absence periods
- In conjunction with the handyman prioritise workload
Skills and Expertise
- Experience in business management facilities management or a related field
- Problemsolving and analytical skills
- Timemanagement skills
- You will be reliable and flexible and have a positive approach to work
- Familiarity with building upkeep structural issues and grounds maintenance
- Building a rapport with people internal and external customers and contractors at all levels
- Interpersonal and communication skills
- Multitasking skills
- Organisational and planning skills
- Ability to guide and motivate and mentor employees
- Flexible scheduling
- Full driving licence is essential as regular UK travel maybe required
- Maintenance experience desirable not essential
Company Info
You may also have seen from our recent posts that we are excited to begin sharing our new company name Klipboard. Kerridge Commercial Systems (KCS) is becoming Klipboard and our new brand is designed to bring together our expertise across distribution automotive retail rental transport management manufacturing and field service management. We have offices based across the world and we are looking for talented individuals to join our growing teams. Due to our growth over the last few years it is an exciting time to join us as we enter our next chapter! At Klipboard weve introduced a flexible hybrid work policy where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.
Equal Opportunities
As a global company we value and respect the diversity of our workforce aiming to empower everyone to embrace each others differences. We are committed to creating an inclusive workplace where diversity equity and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce where creativity and valuing differences enable us all to thrive and sparks innovation.
If you require any help adjustments and/or support during the interview and offer process then please advise our TA or HR team.
Research shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However we recognise that skills and experience come in many forms and we encourage you to apply even if you dont meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills we would love to hear from you!
To all recruitment agencies: Klipboard does not accept agency speculative resumes. At present we only accept CVs from Agencies on our PSL who have been assigned specific position/s. Please do not forward resumes to our careers site or direct to Klipboard employee as this does not constitute an introduction and Klipboard retrospectively will not be liable for any candidate ownership or fees related to unsolicited resumes. If you wish to be considered for our PSL then please emailhowever please note we receive a high volume of requests and we are unable to accept them all
#LIHybrid
Required Experience:
IC
Employment Type
Full-Time
