Administrative Coordinator II

Heres a Glimpse of the Job

Arre you an experienced office manager looking for your next challenge Do you enjoy working with college students and want to contribute to the facilitation of their academic success The Deans Office within the College of Arts and Sciences is looking for an Administrative Coordinator II to support Undergraduate Academic Advising.

You will serve as the personal assistant for the Executive Director of Academic Advising and Student Success and be the primary support for the Assistant Directors and Deans level advising staff. You will handle tasks such as preparing correspondence maintaining calendars and scheduling appointments. Responsibilities will also include organizing meetings on behalf of the Executive Director facilitating customer appointments and managing communication for the Deans Office advising. Additionally the role involves planning and executing office operations coordinating meetings and events managing team procedures and supporting various administrative functions and projects.

Opportunities to Contribute:

• Administrative Support: Coordinate and manage administrative tasks including preparing reports summaries and analyses for the Director of Advising.

• Meeting Coordination: Schedule and arrange meetings including logistics announcements and other services as requested by advising staff.

• Customer Service: Serve as the first line of communication for Deans Office advising triaging issues and referring students and visitors to appropriate resources.

• Project Management: Oversee special projects monitor project timelines and identify issues.

• Process Improvement: Adapt combine and improve services processes or programs.

• Event Planning: Provide logistical support for college advising meetings and events including scheduling room setup and ordering materials and refreshments.

• Office Management: Monitor and maintain office procedures ensure cleanliness and general appearance of common areas and oversee office equipment and supplies.

• Technical Support: Assist with IT issues manage virtual advising meetings and coordinate the use of Zoom.

• Budget Management: Support the oversight of multiple advising center budgets and assist with purchasing processes.

• Onboarding: Assist with the onboarding of new advisors and act as a liaison to business human resources and IT units.

• Document Management: Manage incoming mail deliveries and faxes and maintain electronic document management systems.

• Communication: Maintain contact lists manage shared drives and enter advising notes to keep records of appeals and petitions.

Qualifications

• Bachelors degree or equivalent combination of education and experience

• Three years of experience in office administration

A wellqualified candidate will also have:

• More than two years of experience in office administration or project management.

• Experience with document management processes and systems.

• Working knowledge/experience with EAB NAVIGATE COMPASS and HOWDY.

• Ability to cultivate and maintain professional working relationships with people.

• Knowledge of spreadsheet database and presentation applications. Interpersonal and communication skills.

• Planning and organization skills.

Salary: Compensation will be commensurate based on the selected candidates education and experience.

Special Note: This position will require working occasional evening and weekend hours and may require occasional travel.

What You Need to Do

Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University

We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.

The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences humanities mathematics social sciences languages and life sciences. The college is home to preeminent scholars and researchers worldclass academic programs and exceptional students eager to learn discover and make a difference. The educational experience in Arts and Sciences supports engages and inspires students during every step of their academic journey from choosing to become an Aggie to launching their successful career. It includes amazing opportunities for participating in cuttingedge research study abroad experiences immersive field work with worldrenowned experts and handson experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad worldchanging areas. Be Here. Be ArtSci. Learn more about us at

• Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums

• 1215 days of annual paid holidays

• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month

• Automatic enrollment in theTeacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more

• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee

• Living Well a program at Texas A&M that has been built by employees for employees